Executive Assistant

This position is primarily responsible for providing support to Executive staff. Provides general support to Corporate and Regional staff by performing the essential duties described herein.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required; and the physical demands of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Updates monthly calendars daily and emails weekly to Corporate and Regional staff.
• Check GOVWIN daily and distribute potential RFP’s to appropriate Corporate staff.
• Updates proposal log daily and sends out weekly to appropriate Corporate and Regional staff.
• Completes on-line registrations for third party proposal systems.
• Maintains Government Forms (e.g.
  
  - SF 254, SF 255 & SF 330) and SAM Registration.
• Orders business cards, letterhead and envelopes.
• Creates and populates files for Business Development activities.
• Assists Executive staff with document preparation when necessary.
• Designs banners/email blast invitations
• Arranges lodging for conferences and classes, as needed.
• Assists with mailings for projects, as needed.
• Assists with processing of mail, when necessary.
• Provides back-up to receptionist by answering and directing incoming telephone calls, when necessary.
• Ability and flexibility to work in cooperation with all those assigned to the office.
• Reports to the Universal Surveying & Mapping President.