Administrative Support Specialist - Senior AS6478
Listed on 2026-06-26
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Education Administration
Campus: OSU-Stillwater
Contact Name & Email:
Chelsea Wooldridge, chelsea.wooldridge
Work Schedule:
Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.
Appointment Length:
Regular Continuous/Until Further Notice
Hiring Range: $13.50 - $20.00 hourly
About This PositionThe School of Materials, Mechatronics and Manufacturing Engineering (MMME) within the College of Engineering, Architecture, and Technology (CEAT) is seeking an Administrative Support Specialist. This position serves as the primary point of contact for students, faculty, staff, and external visitors, providing front desk reception and general administrative support.
The Administrative Support Specialist is responsible for:
- Processing faculty and student travel requests and vouchers.
- Planning, coordinating, and scheduling school-related meetings, events, and functions.
- Assisting with the maintenance of MMME calendars and service accounts.
- Supporting departmental communication by maintaining and updating website content, social media accounts, marketing materials, and the departmental newsletter.
- Assisting in maintaining departmental records related to current students and alumni.
The work schedule may extend beyond regular office hours of 8:00 A.M. to 5:00 P.M., Monday to Friday, as necessary to perform job duties and complete work assignments.
This position is a one-year appointment anticipated to end July 31, 2027.
Required Qualifications- High School/GED (degree must be conferred on or before agreed upon start date)
- Post-secondary education may substitute for years of required experience.
- HS/GED and 1 year of clerical/customer service experience (Administrative Support Specialist I).
- HS/GED and 2 years of clerical/customer service experience (Administrative Support Specialist II).
- HS/GED and 3 years of clerical/customer service experience (Senior Administrative Support Specialist).
- Certifications, Registrations, and Licenses:
Completion of Ambassador Program after hire. - Skills, Proficiencies, and Knowledge:
Ability to work effectively with faculty, staff, visitors, and students, and across campus support areas; independence, judgement, and initiative; handling confidential information with discretion; computer skills including Microsoft Word and Excel.
- High School/GED
- 5 years of experience in clerical and customer service.
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