Administrative Assistant Receptionist Duties

Position: Administrative Assistant with Receptionist Duties
# Administrative Assistant with Receptionist Duties Blue Sage Services LLC - Beaver, OK 73932## Admin Assistant Job Overview:  We are seeking a highly organized and motivated Administrative Assistant with receptionist  responsibilities to join our team. The ideal candidate will be the first point of contact for visitors,  clients, and employees, while also providing essential administrative support to ensure smooth  office operations.

This dual role requires strong communication skills, attention to detail, and the  ability to juggle various tasks in a fast-paced environment.

Key Responsibilities:

Receptionist Duties:  
• Greet and assist visitors, clients, and vendors in a professional and welcoming manner.  
• Answer and direct incoming phone calls, emails, and inquiries to the appropriate  personnel.  
• Maintain the front desk area, ensuring it is tidy and organized at all times.  
• Manage visitor check-ins and coordinate with relevant staff to ensure prompt assistance.  
• Handle mail and deliveries, ensuring they are distributed to the correct department.  
• Maintain the kitchen area and ensure that all supplies are in stock including coffee and  paper goods.  Administrative Support:  
• Provide general administrative support, including data entry, filing, and document  preparation.  
• Manage office supplies inventory and reorder as necessary.  
• Assist with scheduling and calendar management for senior staff or department heads.  
• Prepare reports, presentations, and correspondence as needed.  
• Coordinate travel arrangements and accommodations for staff as requested.  
• Process and maintain records of invoices, purchase orders, and other office  documentation.
• Process purchase order requests in a timely manner.  
• Assist with organizing company events, meetings, and office functions.

Qualifications:

•

Education:

High school diploma or equivalent required;
Associate’s degree or relevant  certification preferred.  
•

Experience:

1-2 years of experience in an administrative or receptionist role preferred.  
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Skills:

o Excellent verbal and written communication skills.  o Strong organizational skills and attention to detail.  o Ability to prioritize tasks and manage time effectively.  o Proficiency in Microsoft Office Suite (Word, Excel, Outlook).  o Professional phone etiquette and customer service skills.  o Ability to work independently and as part of a team.  o Knowledge of office equipment (copiers, printers, etc.).  
• Attributes:  o Friendly, approachable, and professional demeanor.  o Problem-solving abilities and a proactive attitude.  o Ability to maintain confidentiality and handle sensitive information.

Work Environment:  This role is based in an office environment. The position may require sitting for long periods,  using a computer, and answering phone calls. Occasional lifting of office supplies or equipment  may be necessary.

Benefits:  
• Health, Dental, & Vison Insurance  
• Paid Vacation Equal Opportunity

Employer:

Blue Sage Services is an equal opportunity employer and strives to create a diverse, inclusive  environment for all employees. We celebrate diversity and are committed to building a team that  reflects the communities we serve.
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