Financial Assistant - Financial Assistant Sr AS6466

Campus

OSU-Stillwater

Aleigha Mariott, aleigha.mariott

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Regular Continuous/Until Further Notice

$13.00 - $18.00 Hourly

For full consideration, please include a resume, cover letter and contact information for three professional references.

Campus Life’s mission is to enhance the student experience through intentional opportunities that promote belonging, engagement, and support. Learn more about Campus Life at (Use the "Apply for this Job" box below)..edu

The Financial Assistant provides comprehensive administrative and operational support for Campus Life, with primary responsibility for fiscal management, human resources coordination, facilities oversight, and daily operational support. This role manages all financial operations for Campus Life, including budget development and monitoring, reconciliation of funds, compliance with university financial policies, purchasing activities, and reconciliation of OSU Foundation accounts. The position also leads human resource processes such as onboarding and off‑boarding, recruitment support, personnel records management, payroll and funding actions, required employee trainings, and serves as the department’s Banner System Super User.

Additionally, the Specialist oversees Campus Life facilities and assets to ensure spaces are functional and welcoming, maintains inventories of equipment, technology, and keys, and coordinates with campus partners for facility and IT needs. This position will report to the Assistant Vice President of Campus Life and Student Support and serve on the Campus Life leadership team.

• Develop and monitor budgets for Campus Life.
• Reconcile funds and OSU Foundation accounts, including new donations, expenses, vouchers, and reporting.
• Facilitate human resource processes within Campus Life.
• Maintain oversight of telephone services, inventory, keys, and the department calendar.
• Process travel requests and reimbursements, as well as staff reimbursements.
• Assist in compiling reports for Campus Life.
• Lead special projects, collaborating with staff, campus partners, and other constituents.

• High School/GED.
• Financial Assistant I: no experience.
• Financial Assistant II: 1 year of related experience.
• Senior Financial Assistant: 3 years of clerical/customer service experience.

Degree must be conferred on or before the agreed upon start date.

• Completion of Ambassador Program and/or Leadership Development after hire is required (approximately 10 hours per year).

• Ability to lift up to 10 lbs.
• Ability to efficiently handle multiple job assignments, with high levels of productivity, in a rapidly changing environment.
• Maintains confidences and protects security of operations by keeping information confidential and secure.
• Good working knowledge of Microsoft Word and Excel.
• Good verbal and written communication skills and ability to work with a team.

• Bachelor's degree.
• Accounting, Finance, Human Resources, or other business-related degree.
• Related experience at OSU.
• Knowledge of Human Resources and Financial Policies and Procedures.