Contracts Program Manager

Job Description

General Description:

This role sits on the Contracts Administration team, which is a team of contracts professionals responsible for processing and managing the corporate contracts work. This role is responsible for working with the organization’s operational areas to facilitate contract needs – from intake through termination. This role is not a procurement or supply chain contracting specialist position.

Essential Responsibilities:

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

• Responsible for contract lifecycle (document and clause drafting, review, and negotiation; amendment processing; template deployment and maintenance; staging and tracking for renewal/compliance)
• Perform and maintain timely, accurate compliance and vendor due diligence records
• Maintain and update, contemporaneously, all business record transactions in the respective physical and digital repositories, including the contract storage database(s), and assist with audit completion
• Maintain up-to-date high-level technical working knowledge and ability to work within each respective tool; offer and provide training to eligible stakeholders with access for use and ease-of-access
• Process and implement vendor contracts/agreements by working with internal stakeholders and cross-functional partners and vendors to reach agreement on contract terms and conditions
• Lead or facilitate negotiations between multiple parties within and outside the organization
• Facilitate the contract from initiation through termination (vendor detail entry, budget approval, archival, reporting of all types as requested, data integrity assurance, etc.)
• Performance with an emphasis on compliance with applicable laws, policies, system processes, standard methodologies, and best practices
• Deliver timely and clear results and communications
• Work with operational areas to help them develop good contracting practices and to educate and advise them on the risks inherent in their contracts as well as strategies to mitigate those risks
• Timely and appropriately engage with colleagues, especially to optimize completion of the talk at hand, including without limitation, OU Health Legal, IT&S, Finance, Human Resources, Supply Chain, etc.
• Contribute to team and system projects and other continuous improvement efforts, including the development or optimization of contract templates, processes, playbooks, and training.
• Develop and maintain good and positive working relationships based on trust, transparency, and collective success
• Operate with expertise, maintaining high-level technical knowledge of contract system and controls to process contracts accurately and efficiently
• Apply high-level technical knowledge to manage and process contracts across a broad spectrum of subject matters, such as pharmacy, consignment, space and services, clinical research, consulting, NDA, transfer, medical professional service, employee benefits, information security, leases, and others
• Assist Director with contract monitoring and contract processing times
• Listen to and translate stakeholder objectives into clear and concise business terms or summaries for approval
• Ability to adjust and thrive in a fast-paced, ever-changing work environment
• Work collaboratively with the team and colleagues within the reporting structure and across the organization
• Know when and how to engage with leader and other stakeholders and decision-makers
• Train on all laws and policies applicable to the position, duties, and responsibilities; observe all law, policies, and protocols in capacity serving; sign and adhere to confidentiality, security, and conflicts of interest agreements
• Duties performed under general direction of the Contracts Management Director, and the Assistant General Counsel, as needed.

Minimum Qualifications:

Education: Bachelor’s Degree in related field required.

Experience:

• Strong background in contracts management/administration, including experience in reviewing, redlining, and negotiating a contract’s business and technical terms and working with a legal…