Senior Financial and Administrative Systems Analyst; onsite

Senior Financial and Administrative Systems Analyst (onsite)

Job Category
:
Accounting

Requisition Number
: SENIO
001744

• Posted :
  August 11, 2026
• Full-Time
• On-site

Showing 1 location

VISION: Transform the university through the power of generosity.
MISSION: Unite donor passions with university priorities to elevate the impact of Oklahoma State University.
DEPARTMENT

PURPOSE:

The Administrative Services team contributes to the mission by modernizing and streamlining financial, operational, and stakeholder systems and processes—ensuring compliance, efficiency, and strategic alignment across departments to support the OSU Foundation’s mission and maximize donor impact.
PRIMARY

PURPOSE:

This position serves as the senior functional analyst and business liaison for financial, gift administration, and related administrative systems. The position is responsible for evaluating business processes, identifying opportunities to improve efficiency and controls through technology, documenting and prioritizing business requirements, and partnering with Information Strategy and external vendors to implement and optimize solutions. The role combines strong financial and administrative operations knowledge with technical aptitude to ensure systems effectively support organizational objectives while remaining aligned with OSUF technology, data, security, reporting, and governance standards.
KEY AREAS OF FOCUS:
Financial Systems Functional Administration & Optimization (45%)

Serve as the functional administrator for financial and related systems, with responsibility for evaluating, optimizing, and ensuring system effectiveness, integration, and alignment with business needs.
Key Responsibilities:

• Conduct ongoing analysis of financial systems and related platforms (e.g., CRM, financial system integrations, fund accounting systems, budgeting applications, procurement systems, cash management, investment management, reporting tools) to identify redesign, improvement, and efficiency opportunities.
• Initial evaluation of emerging technologies and software solutions that may improve financial and administrative operations; participate in software selection, implementation support, configuration, testing, and adoption activities.
• Evaluate system configurations, workflows, and integrations to ensure optimal performance and alignment with organizational objectives.
• Lead or support system enhancement initiatives in partnership with Information Strategy, including requirements gathering, testing, implementation support and post-implementation review.
• Serve as the primary liaison between Finance and Accounting, Gift and Record Management, Advancement Operations, Information Strategy, and external vendors to troubleshoot issues and support implementation of solutions in collaboration with the Information Strategies team.
• Partner closely with Information Strategy to ensure business requirements, technical solutions, system integrations, and data structures align with administrative and financial organizational standards and priorities.
• Ensure financial and business system controls, data integrity, and audit readiness are maintained across platforms.
• Lead or support cross-functional administrative projects focused on process redesign, system integration, and operational scalability.

Business Process Analysis, Design & Continuous Improvement (35%)
Drive cross-functional process improvement initiatives by translating administrative services needs into scalable, efficient, and compliant workflows.
Key Responsibilities:

• Map & maintain current-state processes across finance, gift and record management, facilities and related administrative functions; identify gaps, redundancies, and control risks.
• Facilitate stakeholder discussions, document business requirements, develop process maps, and assist in translating operational needs into functional specifications.
• Evaluate manual and resource-intensive processes to identify opportunities to automate, streamline, and modernize operations through enhanced use of system capabilities, workflow tools, reporting solutions, artificial intelligence tools, and emerging technologies in the areas of:
• Budgeting processes
• Accounts payable workflows
• Payroll workflows
• Investment and endowment reporting workflows
• Gift and pledge administration workflows
• Design and implement future-state processes that improve efficiency, strengthen internal controls, and enhance user experience.
• Ensure all processes align with IRS, GAAP/FASB, CASE standards, and internal policies (consistent with expectations noted in analyst roles).
• Track and measure process improvement outcomes (efficiency gains, error reduction, cycle time improvements).
• Develop and maintain administrative system documentation, process workflows, and configuration standards.
• Monitor administrative and financial system performance metrics and proactively identify and resolve inefficiencies or risks.

Financial Data Analytics, Reporting & Business Decision Support (15 %)
Provide…