Financial Operations Administrator

Job Title

Financial Operations Administrator

Provide accounting support to the Financial Services Division. Responsibilities include reconciliation of agency accounts and funds, preparation of state and federal financial reports, assistance in preparing the agency’s annual budget and budget request, application of payments received to open accounts receivable, and maintenance of financial data for Agency Special Account conference activity.

• High School diploma or equivalency with a minimum of three years’ experience in an accounting or finance related field.
• Preferred:
  Bachelor’s degree in accounting or finance related field.

• Apply payments received to open Accounts Receivable and prepare daily deposits.
• Analyze General Ledger transactions for accuracy and coding issues, prepare journal entry corrections, and advise the Finance Manager on divisional budget status.
• Prepare the agency’s Comprehensive Annual Financial Report in accordance with OMES guidelines.
• Prepare and submit the agency’s annual indirect cost rate request to the U.S. Department of Education.
• Prepare and submit the agency’s Cost for Secondary Students report to the State Department of Education.
• Prepare annual K-12 Receipts to Disbursements report for educational divisions.
• Assist the Finance Manager in budgeting for OMES and collaborate with the OMES Budget Analyst as needed.
• Prepare monthly account reconciliations and monthly financial reports for internal staff or external entities by required deadlines.
• Manage agency’s credit card reporting and authorization system, including monthly statement analysis and reports.
• Work collaboratively with other Financial Operations Administrators to ensure continuity in Technology Center reporting.
• Provide backup support for other Financial Services functions.

$56,985.95 - $63,421.34 annually.

The state provides a benefit allowance to help pay for insurance premiums (health, dental, life, and disability). The allowance ranges from $9,051.60 to $21,942.72, based on selected dependents. Additional benefits include state‑paid teacher’s retirement pension, a flexible benefits plan, vacation leave, 15 days of sick leave, 11 paid holidays, an employee assistance program, and flex‑time work schedule options.

• Communication: read, analyze, and interpret professional journals, financial reports, and legal documents; present information to supervisors, customers, and the public; convey technical concepts to management.
• Mathematical: apply moderately complex equations such as discounts, interest, commissions, proportions, percentages, volume, and basic algebra and geometry.
• Reasoning: define problems, collect data, establish facts, draw valid conclusions, interpret technical instructions, and analyze rules and policies.
• Special: expertise in Microsoft Word and Excel; proficiency with a 10‑key adding machine; experience with People Soft is preferred.

Ability to lift 10 pounds with or without reasonable accommodations.

Position located in Stillwater, OK. Normal office conditions with occasional travel and overnight stays required.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.