Legal Assistant

Legal Assistant

We are looking for a Legal Assistant to support municipal legal and administrative operations. This contract position with the potential to become permanent is ideal for someone who can balance legal support work with strong organizational and public records coordination skills in a fully onsite environment. The person in this role will contribute to contract tracking, records responses, research, and meeting support while working closely with municipal departments and leadership.

Success in this position requires initiative, sound judgment, and the ability to manage multiple priorities with professionalism.

Responsibilities:

• Coordinate with internal departments to collect, organize, and track contracts and related documentation for legal review and recordkeeping.
• Prepare accurate meeting notes and formal minutes for legal, administrative, and council-related discussions.
• Manage a steady volume of open records requests, including reviewing materials, organizing responses, and completing necessary red actions.
• Maintain and update databases and filing systems to ensure legal and public records information remains accurate and accessible.
• Draft proclamations and other official documents with careful attention to format, language, and deadlines.
• Attend council meetings twice per month and provide administrative and documentation support, including adjusted evening hours when needed.
• Conduct research using case examples and related legal reference materials to support departmental needs and decision-making.
• Use Microsoft Office applications and AI-enabled tools to prepare documents, organize information, and improve workflow efficiency.