Payroll Administrator

Payroll Administrator

The Payroll Administrator plays an integral role in the payroll function, expertly managing both union and non-union payroll processes across multiple jurisdictions. This position requires exceptional accuracy, timeliness, and compliance with complex regulatory requirements, while overseeing payroll tax management, government reporting, and confidential data handling. The role also involves preparing certified payroll and union health and welfare reports, reconciling payroll accounts, and generating insightful payroll analyses that support strategic management decision-making.

Responsibilities

• Gather, review, and process diverse payroll data from multiple sources, ensuring strict compliance with collective bargaining agreements and internal policies.
• Input employee hours, wages, deductions, bonuses, and other relevant information into the payroll system with a high degree of precision.
• Calculate payroll amounts, including regular wages, overtime, premiums, and deductions, in accordance with union agreements and regulatory mandates.
• Process employee changes such as new hires, terminations, wage adjustments, direct deposits, and personal information updates within the payroll system.
• Oversee the processing of direct deposit requests and ensure accurate uploads to the Bank ARP system.
• Manage payroll taxes for multiple states, ensuring timely weekly and monthly tax processing and compliance.
• Validate and process employee wage garnishments and ensure prompt payments to State Disbursement Units (SDUs).
• Verify and manage employee Paid Time Off (PTO) accounts, ensuring accurate balances and proper usage recording.
• Calculate and process union health and welfare benefit payments in strict accordance with collective bargaining agreements and regulatory standards.
• Collaborate with the accounting team to ensure accurate and timely contributions to union health and welfare benefits.
• Maintain comprehensive records of union health and welfare payments and ensure compliance with all reporting requirements.
• Prepare and submit certified payroll reports in compliance with prevailing wage laws and regulations.
• Ensure accurate recording and reporting of wage rates, fringe benefits, and other relevant information for certified payroll purposes.
• Collaborate with project stakeholders to collect, verify, and validate certified payroll data.
• Update payroll records and execute routine changes to employee data, maintaining the highest standards of accuracy and data integrity.
• Investigate and resolve discrepancies in payroll processing, ensuring the integrity and reliability of payroll records.
• Prepare and submit reports and forms required by the IRS and other regulatory bodies, including ad hoc reports requested by management.
• Serve as a primary point of contact for employee inquiries regarding union and non-union payroll, providing timely and accurate information and resolving issues.
• Educate employees on payroll processes, collective bargaining agreements, prevailing wage requirements, and benefit deductions to foster clear understanding of their entitlements.
• Ensure rigorous adherence to all payroll processing procedures and policies, maintaining strict confidentiality of payroll and employee information.
• Manage government reporting requirements with accuracy and timeliness, including responding to correspondence from the Employment Development Department (EDD).
• Conduct employment status verifications upon request from external parties, ensuring accurate and compliant responses.
• Execute administrative tasks related to payroll documentation and remain current on federal, state, and local regulations impacting union and certified payroll processing.
• Reconcile payroll general ledger accounts, ensuring accuracy and completeness in financial reporting.
• Generate and analyze payroll reports for management, providing insights that inform strategic decision-making.
• Prepare and submit government reports, maintaining compliance with all relevant regulations and updates.
• Actively participate in gathering payroll information for external audits and assist with audit preparation and follow-up.
• Perform other job-related duties and functions as assigned, supporting the overall effectiveness of the payroll department.

Essential Skills

• High school diploma or equivalent.
• 4+ years of experience in payroll processing, including hands-on experience with both union and non-union payroll.
• Demonstrated experience with prevailing wage and certified payroll reporting.
• Proven ability to manage union reporting and union payroll, including union health and welfare benefit payments.
• Strong attention to detail to ensure accurate processing of wages, deductions, benefits, and fringe contributions while adhering to collective bargaining agreements and regulatory requirements.
• Proficiency in preparing and submitting payroll reports, certified payroll reports, union health and welfare benefit reports, and other documentation required by regulatory agencies and union…