Accounts Payable specialist Stockton, CA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a construction and contractor organization in Stockton, California on a contract basis. This role supports day-to-day payables activity by ensuring invoices, vendor records, and payment documentation are handled with accuracy and consistency. The ideal candidate brings hands-on accounts payable experience, a strong eye for detail, and the ability to work effectively with finance partners to keep deadlines on track.

Responsibilities:

• Review and enter vendor invoices with accurate account coding, required approvals, and payment timing in alignment with company guidelines.
• Verify billing documents against purchase orders, receipts, and other supporting records before submitting items for payment.
• Manage company credit card activity by reconciling statements, pairing charges with receipts, and resolving unmatched transactions.
• Compare vendor statements to internal records, identify variances, and research missing invoices or payment issues.
• Communicate with vendors and internal stakeholders regarding payment updates, account questions, and open discrepancies.
• Maintain organized accounts payable files and ensure supporting documentation is complete, current, and easy to retrieve.
• Prepare routine accounts payable reports and assist with recordkeeping needed for daily and month-end activities.
• Follow established accounting controls, departmental procedures, and company policies while supporting continuous improvement in payable processes.
• Partner with the finance team to meet recurring processing deadlines and escalate exceptions or inaccuracies when needed.