Accounting Specialist Temp

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions.

Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

The purpose of the Temporary Accounting Specialist is to provide short-term support to the Finance team by assisting with day-to-day accounts payable, accounts receivable, fleet administration, and general accounting functions. This role is responsible for understanding the process of vendor invoices, processing customer billings, cash receipts, weekly check runs, credit card transactions, and fleet-related tasks while ensuring compliance with company policies, payment terms, accounting procedures, and internal controls.

The Temporary Accounting Specialist plays a critical role in maintaining accurate financial records, supporting vendor and customer relationships, assisting with fleet administration activities, and helping ensure efficient financial operations during the assignment period.

• Understand the process of vendor invoices accurately and timely, ensuring proper coding, approvals, and adherence to established payment terms.
• Understand the process of matching invoices to purchase orders and supporting documentation to ensure completeness and accuracy.
• Prepare and process weekly check runs and electronic payments in accordance with company policies and payment schedules.
• Generate and distribute customer invoices accurately and timely.
• Apply customer payments, cash receipts, wire transfers, and ACH transactions to customer accounts.
• Monitor accounts receivable aging and assist with collection efforts on past-due accounts, including customer outreach and follow-up.
• Reconcile customer accounts and resolve billing, payment, and account discrepancies.
• Assist in reconciling vendor statements and research, resolve, and document invoice or payment discrepancies.
• Process and reconcile credit card transactions by matching receipts to statements and identifying discrepancies.
• Assist with fleet administration activities, including processing fleet-related invoices, maintaining vehicle records, tracking registrations, permits, tolls, fuel cards, and other fleet expenses.
• Respond to routine vendor and customer inquiries regarding invoice status, payments, account balances, billing questions, and collection matters in a professional and timely manner.
• Maintain accurate accounts payable, accounts receivable, and fleet-related records and supporting documentation in accordance with company policies and procedures.
• Assist with month-end close activities, including account reconciliations, accrual support, and preparation of supporting schedules.
• Support cash management activities by tracking incoming and outgoing payments.
• Assist with accounting reports, audits, and special projects as needed.
• Ensure compliance with internal controls, company policies, and accounting procedures.
• Collaborate with the Finance team to support daily operations and meet departmental deadlines.
• Identify potential errors or inconsistencies and communicate findings to appropriate team members.
• Support continuous improvement efforts by following best practices and offering process improvement suggestions.
• Demonstrate and represent company core values in daily actions, interactions, and decision-making processes.

• Prior experience in accounts payable, accounts receivable, accounting support, or bookkeeping roles.
• Working knowledge of invoice processing, purchase order matching, customer billing, cash application, collections, and account reconciliations.
• Experience processing check runs, electronic payments, and credit card reconciliations.
• Experience monitoring accounts receivable aging and supporting collection activities.
• Famili…