Office Assistant Ii

Overview

Now Hiring – Exciting Career Opportunity!

The City of Stockton’s Municipal Utilities Department is thrilled to announce an opening for an Office Assistant II
! We’re looking for a motivated, organized professional to join our team and help support essential services for our community.

This position features a highly sought-after 9/80 work schedule — work Monday through Friday and enjoy every other Friday off for built-in work-life balance. It’s a great opportunity to grow your career while making a real impact in the City of Stockton!

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned.

The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.

Office Assistant II is the journey-level class of this series, fully competent to independently perform a variety of office support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. This class is distinguished from Office Specialist and Secretary, which perform the most complex technical or specialist office support work in addition to providing generalized office support.

• Office Assistant II:
  Graduation from high school or possession of a GED certificate and one year of general clerical or office assistant experience equivalent to the City's class of Office Assistant I. Incumbents may advance to the Office Specialist or Secretary level after successfully completing a one-year probationary period and two additional years at the Office Assistant II level.

Applicants must submit a valid Typing Proficiency Certificate, two years old or less, for at least 40 NET words per minute no later than the final filing date. Please attach a scanned copy to your application or email to recruitment. The Typing Proficiency Certificate must specify applicant’s name, the total number of gross words per minute typed, number of typing errors, and the net typing speed for a 5-minute timed evaluation, date, and online testing agency/website.

(Failure to submit a valid certificate will result in rejection of application. It is the responsibility of the applicant to confirm receipt of the certificate.)

Incumbents in either the Office Assistant I or Office Assistant II level may enroll in the Office Support Certificate Program. Completion of the program must occur as a condition of advancement. Newly-hired Office Specialists and Secretaries will be required to enroll in the City's Office Support Certificate Program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.

Applicants who qualify in terms of relevant work experience and education that best fit the needs of the City will be invited to participate in the examination process. The examination process may include a written examination weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination.

In the event of identical ratings, candidates' names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.

• After online submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
• Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicants responsibility to ensure a correct email address is provided and that correspondence is received.
• You will receive correspondence via the email address you placed on your application. Some email accounts have been known to place these emails in the spam/junk file. Please check your email folders or accept emails ending with

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.