Program Specialist-Administrative Aide

part-time opportunity

hourly salary: up to $29.08

flsa status: non-exempt

incumbents in this position are included in the civil service system, in a "for-cause" employment status. (classified)

tentative examination date: tentatively the week of march 16, 2026 (tbd)

the current vacancy exists with the city of stockton police department. The incumbent will work a flexible schedule. Under direction, provides staff assistance in the coordination and control of administrative and field activities of a department; performs research and conducts studies; and performs related duties as assigned.

• researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
• provides support for incumbent’s own correspondence, reports, forms, and specialized documents.
• performs software/database needs assessment; develops, designs, programs, tests, and maintains customized micro-computer applications; enters and retrieves data and prepares reports using database programs.
• reviews computer-produced reports for accuracy and makes corrections as required.
• reviews reports for possible action on accidents involving city property or employees; obtains reports and information from other city departments; prepares reports and reviews for accuracy and errors and makes recommendations for action.
• conducts special projects and statistical studies.
• confers with claimants, departments, vendors, and other members of the public on matters specifically assigned.
• conducts studies of procedures, policies or equipment utilization; assists in research and analysis on assigned projects.
• assists in resolving administrative technical or claims related problems.
• performs budget preparation or compilation.
• assists in the planning, coordination and operation of a department function;
• confers with the public and other city employees, answers correspondence or inquiries and complaints regarding departmental or city policies and procedures.
• may provide complex support work.

possession of a bachelor’s degree from an accredited college or university with major course work in business, public administration or a closely related field. Extensive administrative experience including public contact may be substituted for education on a year-for-year basis to a maximum of two years.

• must possess a valid california driver’s license.

• developing, designing, programming, testing, and maintaining customized databases;
• applying principles, practices and techniques of public administration including management, budget, business systems and information systems; methods of collecting, tabulating and presenting data;
• file management processes and procedures;
• business computer user applications, particularly as related to statistical analysis and data management, and work processing.

• defining and analyzing administrative problems;
• analyzing and interpreting technical data;
• researching and writing concise and comprehensive reports;
• understanding and interpreting procedures, rules and regulations;
• communicating effectively with fellow employees and the public;
• collecting, evaluating, and interpreting varied information and data, either in statistical or narrative form;
• interpreting and applying laws, regulations, policies, and procedures;
• preparing clear, concise, and complete reports and other written materials;
• exercising sound independent judgment within established guidelines;
• establishing and maintaining effective working relationships with those contacted in the course of the work.

applicants who qualify in terms of relevant work experience and education, that best fit the needs of the city, will be invited to participate in the examination process. The examination process may include an oral exam or a training and experience evaluation examination weighted 100%. However, the city reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination.

In the event of identical ratings,…