Program Specialist- Office Specialist; Part-Time

part-time office specialist

the city of stockton is searching for a part-time office specialist with the community services department, which provides recreation and library programs, facilities, and services to the residents of the city of stockton. Among other duties, incumbents in this position will primarily be tasked with accurately processing regular invoices from service providers, utility companies, performers, and vendors for payment and also assisting with payroll processing for the department's employees.

The ideal candidate will have experience with data entry and/or payroll processing within a financial "erp" system environment and/or related work.

the incumbents in this position will work no more than 960 hours per fiscal year. This position is a part-time, at-will (unclassified/unrepresented) position. Applications that meet the minimum qualifications will be referred to the hiring department for review. (applicants who fail to fully complete the online application/supplemental questionnaire will be subject to rejection.) prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned.

The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.

office specialist is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Incumbents at this level possess a detailed knowledge of their department's specialized activities and often function as the only office support for an organizational or functional unit.

Lead direction of others is not a regular part of the job; although project or relief leadership may be required. This class is distinguished from supervising office assistant in that the latter is the full first-line supervisory class over office support staff.

education/experience: graduation from high school or possession of a ged certificate and three (3) years of general clerical or office administrative experience equivalent to the city's class of office assistant ii. Newly hired incumbents must possess a valid (two years old or less) typing certificate for at least 50 net words per minute.

special requirement: newly hired office specialists and secretaries will be required to enroll in the city's office support certificate program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.

other requirements: specified positions may require:

• possession of a valid california driver's license;
• evening and weekend work;
• the ability to lift materials weighing up to 30 pounds;
• frequent operation of a data entry device, involving repetitive motion;
• occasional standing, bending, or squatting; and
• skill in taking dictation at the rate of 80 words per minute and transcribing it accurately

knowledge of:

• office practices and procedures, including filing and the operation of standard office equipment;
• correct english usage, including spelling, grammar, punctuation, and vocabulary;
• standard office administrative and secretarial practices and procedures, including business letter writing and standard format for typed materials;
• policies and procedures related to the department to which assigned;
• basic record keeping principles and practices and report preparation.
• business arithmetic, including percentages and decimals.

skill in:

• performing detailed complex or difficult office support work accurately;
• organizing, researching, and maintaining office records;
• composing correspondence independently or from brief instructions;
• making accurate arithmetic calculations;
• using initiative and sound independent judgment within established guidelines;
• operating standard office equipment, including a personal computer;
• organizing work, setting priorities, meeting critical deadlines, and following up on assignments;
• understanding and carrying out oral and written directions;
• reading and interpreting rules, policies, and procedures;
• providing varied office administrative assistance to management, supervisory, and professional staff;
• establishing and maintaining effective working relationships with those contacted in the course of the work.

the application process: all qualified applicants will be referred to the human resources department and then a panel will screen applications and…