Office Technician

office technician

the city of stockton is currently recruiting for the position of office technician in the police department. The incumbent will work a city of stockton 9/80 schedule: 7:30 a.m.

- 5:30 p.m. Monday through thursday, 8:00 a.m.

- 5:00 p.m. Fridays, with every other friday off. Incumbents in this position are included in the civil service system, in a "for cause" employment status, and are represented by the stockton city employees' association. (classified/represented) this recruitment is being conducted as an open/promotional recruitment. Current regular full-time city of stockton employees, at time of application, may apply for this position as a promotional opportunity and successful candidates will be placed on a promotional list.

All other candidates may apply for this position as an open competitive opportunity and successful candidates will be placed on an open list. The appointing authority will have the option of requesting names from the promotional list, the open list, or a combination of both. These lists may be used to fill future vacancies. Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under general supervision, performs technical administrative work of considerable difficulty and complexity; coordinates and supports a variety of complex office activities related to administration, human resources, payroll, compensation, and/or information technology; may lead or supervise subordinate clerical/technical staff as assigned; and performs related work as assigned.

• organizes a wide range of administrative office operations with substantial independent responsibility for multiple departmental programs and/or functions.
• develops, implements, administers, and/or recommends policies and procedures relative to area of assignment; participates in the development and implementation of systems used to improve the efficiency and effectiveness of assigned departmental operations.
• coordinates the clerical/technical aspects of budget administration and/or the administration of various computerized systems and processes.
• establishes, coordinates, and administers assigned city and/or departmental programs.
• provides technical support to managers, supervisors, professionals, and other assigned departmental personnel.
• maintains departmental calendars and monitors deadlines; coordinates and schedules meetings, appointments, seminars, and/or classes; books travel and transportation arrangements.
• creates, prepares, disseminates, and maintains various types of departmental correspondence, memoranda, complex spreadsheets, financial/administrative reports, online applications, and/or other documentation; monitors data for accuracy and completeness.
• researches, compiles, analyzes, and maintains specialized and complex information related to a wide range of departmental operations.
• reviews and processes financial, administrative, statistical and/or other data to support highly specialized office functions including payroll.
• develops, updates, maintains, and monitors departmental records, logs, filing/tracking systems, databases, and/or websites.
• researches difficult and complex issues; applies external laws, regulations, ordinances, and policies as they relate to assigned responsibilities; provides related recommendations.
• obtains in-depth and/or difficult information from management personnel, staff, and others.
• interprets and explains complex and highly specialized information to city employees, management personnel, outside agencies, and others regarding departmental and/or city policies, procedures, office operations, rules, and regulations.
• provides customer service; identifies and seeks to meet customer needs; maintains tact and diplomacy; utilizes sound judgment regarding confidential/sensitive matters.
• serves as a liaison and coordinates departmental activities with other city departments and outside agencies.
• attends and participates in a variety of meetings; represents the city in meetings with vendors, outside agencies, and/or the general public as assigned.
• may lead or supervise the work activities of clerical/technical staff as assigned.

education/experience:

possession of an associate's degree or completion of sixty semester units or ninety quarter units from an accredited two-year college or university and three (3) years of progressively responsible clerical or office administrative experience with one (1) year equivalent to the city's class of office specialist. Additional clerical or office administrative experience may substitute for the required education on a year-for-year basis.

specified positions may require possession of a valid california class "c" driver license.

• advanced office principles, practices, and procedures.
• records management principles, standards, and systems.
• methods and techniques for conducting complex…