Office Specialist

DEFINITION

OPEN/PROMOTIONAL OPPORTUNITY

FLSA STATUS
:
Non-Exempt

TENTATIVE EXAMINATION DATE
:
Week of September 6, 2026 (Candidate must appear in person for the examination.)

TYPING CERTIFICATE SUBMISSION DEADLINE
:
Monday, August 31, 2026 at 5:30 pm

Join the City of Stockton’s Public Works Team! The City of Stockton is looking for a motivated and qualified individual to join the Public Works Department and help support the services that keep our community moving. This is an exciting opportunity to become part of a team that plays an important role in serving the Stockton community.

Enjoy a 9/80 work schedule with a consistent Monday–Thursday schedule of 7:30 a.m. to 5:30 p.m., Fridays from 8:00 a.m. to 5:00 p.m., and every other Friday off—providing an excellent work-life balance.

Applicants must submit a valid Typing Proficiency Certificate demonstrating a minimum speed of 50 net words per minute (NWPM). The certificate must be dated within two years of the filing deadline and submitted no later than Monday, August 31, 2026
.

Please see Supplemental Question #5 for complete typing certificate requirements and submission details.

Come grow your career with the City of Stockton and make a difference in the community you serve!

Incumbents in this position are included in the Civil Service system, in a "for-cause" employment status, and are represented by the Stockton City Employees' Association. (Classified/Represented)

This list may be used to fill future vacancies.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned.

The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.

Office Specialist is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Incumbents at this level possess a detailed knowledge of their department's specialized activities and often function as the only office support for an organizational or functional unit.

Lead direction of others is not a regular part of the job; although project or relief leadership may be required. This class is distinguished from Supervising Office Assistant in that the latter is the full first-line supervisory class over office support staff.

for the complete job description of Office Specialist.

Office Specialist/Secretary:
Graduation from high school or possession of a GED certificate and three years of general clerical or office administrative experience equivalent to the City's class of Office Assistant II. Newly-hired incumbents must possess a valid (two years old or less) typing certificate for at least 50 net words per minute.

Newly hired Office Specialists and Secretaries will be required to enroll in the City's Office Support Certificate Program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.

• Possession of a valid California driver's license;
• Evening and weekend work;
• The ability to lift materials weighing up to 30 pounds;
• Frequent operation of a data entry device, involving repetitive motion;
• Occasional standing, bending, or squatting; and
• Skill in taking dictation at the rate of 80 words per minute and transcribing it accurately

Applicants who qualify in terms of relevant work experience…