Administrative Assistant III Job Stockton area,California USA,Administrative/Clerical

Administrative Assistant III

The Administrative Assistant III position performs administrative support activities for the Program Manager, Director of Clinical Education, Department Chair, the clinical instructors, and facultyof the Department of Physical Therapy.

The functions listed are representative of duties typically performed by this position. Staff may perform some but not alland/or may be assigned additional duties specific to unit.

Essential Functions:

Support the Director of Clinical

Education:

Serve as the liaison to clinical site coordinators.
Manage clinical education database.
Monitor deadlines and requirement compliance with contract agreements between University and database vendors.
Create or develop correspondence and communications with clinical instructors and clinical sites.

Student Support:

Manage the student document management website and onboarding process for all students in compliance with site-specific requirements.
Ensure compliance with department policies and procedures for calendars, room scheduling, and textbook orders.

Provide Department of Physical Therapy with budget and financial support:

Reconciles and processes Procurement Card activity and statements

Manage calendars for Department of Physical Therapy, class schedules, and book classrooms as needed.

In coordination with Program Manager coordinate logistics for Department of Physical Therapy events and faculty meetings whichmay include catering, technical support, meeting invitations, guest lists, and booking rooms.

Maintain records, prepares letters and forms, special reports,verifies information and resolves issues requiring knowledge of Department of Physical Therapy operations. Maintain office filing system including hardcopy system, electronic document management,and various databases.

Ensure confidentiality of student records and compliance withall applicable regulations pertaining to records management,privacy, and confidentiality.

Schedule and/or arrange meetings, travel, lodging for Department of Physical Therapy faculty, staff, and guests.

Participate in staff training to continue ongoing professional development.

Monitor office equipment, facilities, and duplicating services to ensure that all are operational.

Order supplies and request repairs of equipment and facilities as needed or requested.

Ability to adapt to emerging technology.

Recommend new procedures for streamlining administrative dutiesor office functions.

Perform miscellaneous duties as assigned or requested.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making thatdemonstrates awareness of, and responsiveness to, the wayssocio-cultural forces related to race, gender, ability, sexuality,socio-economic status, etc. impede or propel students, faculty andstaff.

Minimum Qualifications:

Two (2) years of post-high school education.
Three (3) years of experience providing high-level,professional administrative support.

Preferred Qualifications:

Excellent communication and interpersonal skills.
Solid English composition skills, and ability to create,compose and edit letters and other materials.
Ability to exercise diplomacy and deal effectively with peoplein a variety of circumstances in a calm, supportive manner.
Capacity to multi-task, organize resources, and establish priorities in a fast-paced, demanding environment.
Ability to assume responsibility and work effectively with minimum supervision.
Ability to coordinate a variety of activities, correctly interpret directions and work well under tight deadlines iscrucial.
Experience and sensitivity in working with people of diverse backgrounds and cultures.
Demonstrated experience in advancing social…