Procurement Specialist I

OPEN/PROMOTIONAL OPPORTUNITY

FLSA STATUS:
Non-Exempt

TENTATIVE EXAMINATION DATE:
September 3, 2026 - September 7, 2026. (Candidates must take an online examination.)

The City of Stockton is seeking to fill a vacant Procurement Specialist I position in Administrative Services Department. The ideal candidate should possess excellent communication and customer service skills, be able to explain clearly, both verbally and in writing, purchasing policies and procedures, possess purchasing operations experience and attention to detail, and be competent with current business technologies. Under general supervision, procures and expedites a variety of materials, supplies, services, and equipment for use by all City departments;

prepares, reviews, and approves contracts; attends and hosts outreach events; reviews and approves new vendor profiles; assists new vendors with registration; performs related work as assigned.

The incumbent in this position will work a City of Stockton 9/80 schedule: 7:30a.m. to 5:30p.m. Mondays through Thursdays; 8:00a.m. to 5:00 p.m. Fridays, with alternating Fridays off.

Incumbents in this position are included in the Civil Service system, in a  for-cause  employment status, and are represented by the Stockton City Employees' Association. (Classified/Represented)

This recruitment is being conducted as an Open/Promotional recruitment. Current full-time City of Stockton employees may apply for this position as a promotional opportunity and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity and successful candidates will be placed on an open list. The appointing authority will have the option of requesting names from the promotional list, the open list, or a combination of both.

These lists may be used to fill future vacancies.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

is the entry-level class in this professional procurement series. Initially under close supervision, incumbents perform the more routine purchasing and expediting duties while learning City policies and procedures and the various commodities and suppliers. As experience is gained, duties become more diversified and are performed under more general supervision.

• Analyzes requisitions to verify completeness and accuracy and to determine the type of materials, supplies or equipment required; confers with the requesting department to ensure that information is correct, that order parameters are understood and to provide information regarding products and suppliers.
• Obtains verbal or written price quotations or prepares formal specifications and bid packages (RFP, RFQ, RFI) as required; prepares Council agenda information for the formal bid processes; analyzes bids and proposals, recommends award, and prepares necessary documentation.
• Interviews salespersons, visits manufacturers and suppliers, attends demonstrations, and obtains samples and literature from potential suppliers; explains procurement policies and procedures to potential suppliers; obtains comparative data regarding price, quality, quantity and availability of materials, supplies and equipment.
• Coordinates supplier updates of catalog data in procurement technology tools.
• Places orders and negotiates with suppliers as required if changes in purchase terms are required; expedites purchase orders, determining the reason for delivery or other problems and following up as necessary, works with using departments to reconcile invoices and to solve delivery, quality and other problems that arise.
• Ensures the City contractors carry proper insurance limits and proper endorsements as required by contract provisions.
• Coordinates vehicle licensing activities for City vehicles; renews licenses in a timely manner and disposes of licenses and registrations in a proper manner.
• Assists with the auction and disposal of surplus equipment, materials and supplies.
• Maintains records and prepares reports, including supplier performance and MBE/WBE files; assists in determining reorder points and in determining practicable order quantities for materials and supplies.
• Monitors developments in the procurement field and recommends improvements to policies and procedures.
• Performs related duties as assigned.

Possession of a Bachelor's degree from an accredited college or university in business, accounting, finance, supply chain management, or public administration, or a closely related field. Experience in stores and inventory control, accounts payable, procurement support or other work which will have provided the knowledge and skills outlined above may be substituted for the education on a year-for-year basis to a maximum of two years.

• Must possess a valid California Class  C  driver's license.
• Desirable professional certifications include:
  • Certified…