Fiscal Assistant

Fiscal Assistant

STOCKTON BRANCH - STOCKTON, CA 95202

Salary Range $22.38 - $31.48 Hourly

Valley Mountain Regional Center is excited to announce we're looking for a Fiscal Assistant to join our Finance Department!

This is a great opportunity to put your attention to detail, fiscal experience, and organizational skills to work. If you're ready to process critical vendor payments, assist staff and providers, and play a key role in maintaining the financial processes that support the individuals we serve — this might be your next move.

What You'll Do:

Process & Verify Payments:
Review and process Purchase of Service (POS) requests and vendor invoices — making sure authorizations are in place, contract rates are applied, and entries are accurate and balanced.

Support Vendors & Staff:
Provide technical assistance to vendors and internal staff on billing questions, POS processes, and other fiscal concerns.

Ensure Timely Payments:
Participate in the rotation for check processing and distribution to help ensure vendors are paid accurately and on time.

Keep Things Organized:
Maintain fiscal files, update tracking spreadsheets, and generate reports using agency systems.

Handle Sensitive Public Contact:
Assist vendors and staff with professionalism and accuracy, providing excellent customer service in a fiscal support role.

Key Responsibilities:

• Enter and process POS requests, including verifying accuracy, performing research, and balancing.
• Review, enter, and process vendor invoices (paper, e-bill, and e-attendance).
• Confirm billed services are prior authorized and amounts are in line with vendor contracts.
• Participate in rotating accrual and check processing responsibilities.
• Maintain fiscal files and spreadsheets to track activities.
• Provide technical support to vendors and staff regarding POS and billing questions.
• Run standard financial reports as needed using agency computer systems.
• Provide clerical support to the Finance team.
• Perform other related duties as assigned.

Why You'll Love Working With Us:

• At Valley Mountain Regional Center, you're not just processing numbers — you're supporting services that change lives.
• You'll work in a collaborative environment where your skills are valued, your work matters, and your team supports your success.
• We offer meaningful work, supportive leadership, and opportunities to grow your skills and advance your career.

What You'll Bring/

Qualifications:

Education & Experience:

• High school diploma or equivalent and four (4) years of fiscal recordkeeping or claims processing experience.

OR

• Associate's degree in accounting and two (2) years of fiscal recordkeeping or claims processing experience.

Skills & Abilities:

• Strong attention to detail and organizational skills.
• Ability to work effectively with vendors, staff, and agency partners.
• Knowledge of general office and bookkeeping procedures.
• Comfortable using Microsoft Outlook, Word, and Excel.
• Excellent communication and customer service skills.
• Ability to handle sensitive public contact with professionalism and accuracy.