Business Support Assistant - HSC& EC Research Buildings

Job Description - Business Support Assistant - HSC& EC Research Buildings (2600248)

Business Support Assistant - HSC& EC Research Buildings

At Stony Brook Medicine, this Business Support Assistant is a valuable member of our team, who provides administrative and executive support, coordinates office functions for the HSC& EC Research Buildings/Plant Operations Business Office and has the ability to interface with all levels of management throughout the HSC.

Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

• Create spreadsheets, charts, graphs, databases, reports and internal/external communications.
• Process budget transfers, process purchase requisitions, track expenditures.
• Collect, collate and maintain all departmental statistics, utilizing appropriate programs to formulate and communicate reports to internal/external agencies.
• Coordinate all office functions for the Plant Operations Business Office including telephone reception, processing of communications into and out of the office, record keeping and preparation and filing of memoranda and reports etc.
• Maintain property control records.
• Coordinate travel arrangements and process requests for travel reimbursement.
• Enter requisitions in the Lawson system.
• Perform additional responsibilities as required.

Required Qualifications:

Associate's degree and at least 2 years of related experience in an administrative/supervisory capacity. Experience in MS Office Suite inclusive of Word, Excel and PowerPoint. Experience with Outlook email system and calendar scheduling system. Individual must have excellent writing skills, verbal communication skills and customer service skills. Individual must be highly organized.

Please Note:

Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Preferred Qualifications:

Bachelor's degree.
10 or more years of experience in the Procurement field. Experience in healthcare environment. Knowledge of Lawson and People Soft, and SUNY Systems. Excellent interpersonal and writing skills. Good understanding of financial reporting and budgeting.

Resume/CV should be included with the online application.

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimum, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference…