Research Administrator Trainee; RAISE

Required Qualifications

• Bachelor's degree (foreign equivalent or higher). An Associate's degree combined with two additional years of relevant experience will be accepted in lieu of a Bachelor's degree.
• One year of full-time experience in administration, finance, or research (relevant research experience gained during a Master's or Doctoral training program will be considered).
• High proficiency and professional experience with computer applications, including Microsoft Office suite (Word, Excel, PowerPoint) and Google Workspace.

• Advanced degree (foreign equivalent or higher).
• Additional years of full-time experience in administration, finance, or research beyond the required minimum.
• One or more years of related professional experience (e.g., grants development/management, research administration, finance/accounting, or advanced administrative support).
• Prior experience in customer service.
• Prior experience working within a higher education environment.

The RAISE Traineeship offers a comprehensive, 12‑to‑18‑month immersive experience across multiple units within Stony Brook's Office for Research and Innovation. Trainees function as full‑time team members, driving a diverse range of operational projects and administrative duties independently. Each trainee receives structured support, including a supervisor, trainer, and mentor. The program prepares trainees to transition into entry‑level research administration roles within OR&I or the broader university.

• Proposal & Award Analysis
  :
  Deconstruct funding opportunity announcements and award notifications; create and execute proposal checklists and timelines.
• Grant Submission Support
  :
  Develop, review, edit, and upload administrative documents for research grant proposals across diverse sponsors.
• Budget Development
  :
  Construct detailed research grant budgets aligning with sponsor guidelines and institutional policies.
• Financial Management
  :
  Support invoicing, financial reporting, and expenditure tracking in collaboration with Accounts Payable, Procurement, and Human Resources.
• System Navigation
  :
  Gain proficiency in key sponsor portals (e.g., Research.gov, ASSIST, Grants.gov) and internal university systems (e.g., my Research, Report Center).
• Award Compliance & Policy
  :
  Navigate federal, state, foundation, and institutional compliance guidelines regarding award terms, expenditures, and reporting.
• Customer Service & Communication
  :
  Provide high‑quality administrative guidance to faculty and staff, manage inquiries from external sponsors.
• Technology Transfer & Commercialization
  :
  Assist with invention disclosures, patent workflows, and university‑industry licensing principles.
• Other duties as assigned.

• This is a full‑time, FLSA non‑exempt position eligible for overtime provisions.
• Employment is subject to Research Foundation policies, sponsor guidelines, and availability of funding.
• Work visa sponsorship is not available.
• Candidates must be U.S. citizens, lawful permanent residents, or other protected individuals as defined by U.S. law.
• Rotation among at least two of the six OR&I units is required.
• Occasional evening and weekend work may be required to meet deadlines.
• Each trainee will receive a work laptop, to be returned at program completion.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.

$56,000 - $70,000