Business Support Assistant - Cancer Center​/ACP

Position Overview

At Stony Brook Medicine, the Staff Assistant II in the Cancer Center will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multi-task. The incumbent presents a professional appearance and exercises sound judgement and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests.

• Provide full range of administrative assistance, including receptionist type duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance.
• Prepare and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisitions and AmEx statements.
• Assist the Administrative Manager with coordination of Cancer Center guests, events and meetings, including preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc.
• Order supplies utilizing all Stony Brook and outside systems including Wolfmart, Lawson, Amazon, etc.
• Assist the Administrative Manager with Office/Suite operations including ordering, sorting incoming mail and maintaining office directories.
• Other duties as assigned.

Associate’s degree and at least 2 years of administrative and/or supervisory experience or, in lieu of degree, a High School diploma or equivalent and at least 4 years of administrative and/or supervisory experience. Proficient in all Microsoft Office applications including Word, Excel and Outlook.

Administrative experience working for executive leadership in an academic, clinical or research environment. Experience with financial functions including accounts payable, ordering and reimbursements. Demonstrated experience in handling multiple administrative functions with independence and accountability. Outpatient Hospital/Clinical experience. Organizational skills.

• Successfully complete a pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.
• Complete electronic reference check with a minimum of three professional references.
• Successfully complete a 4-panel drug screen.
• Meet regulatory requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at .

Anticipated pay range: $45,372 - $58,366 per year. Salary will be based on validated years of comparable experience. Some positions offer annual supplemental pay such as:
Location pay for UUP, CSEA & PEF full-time positions ($4000). Additional benefits include generous leave, health plans, and a state pension that add to your bottom line.

Official Job Title
:
Staff Assistant II
Job Field
:
Administrative & Professional (non-Clinical)
Primary Location
: US-NY-Stony Brook
Department/Hiring Area
:
Acp Administration
Schedule
:
Full-time
Posting Start Date
:
Jun 29, 2026
Posting End Date
:
Sep 27, 2026, 10:59:00 PM
Salary
: $49,372 - $62,366 per year
Salary Grade
: SL1

Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All hospital positions may be subject to changes in shift days and shifts as necessary.

This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

This function/position may be designated as "essential." This means that when the hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.