Business Support Assistant - Cancer Center​/ACP

Job Description – Business Support Assistant – Cancer Center/ACP

Position Summary
:
At Stony Brook Medicine, the Staff Assistant II in the Cancer Center will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multi‑task. The incumbent presents a professional appearance and exercises sound judgement and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests.

Duties of the Staff Assistant II in the Cancer Center may include, but are not limited to:

• Provide full range of administrative assistance, including reception duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance.
• Prepare and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers; keep, update and maintain records and spreadsheets related to requisitions and AmEx statements.
• Assist the Administrative Manager with coordination of Cancer Center guests, events and meetings, including preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc.
• Order supplies using Stony Brook and outside systems including Wolfmart, Lawson, Amazon, etc.
• Assist the Administrative Manager with Office/Suite operations including ordering, sorting incoming mail and maintaining office directories.
• Other duties as assigned.

Required Qualifications: Associate’s degree and at least 2 years of administrative and/or supervisory experience or, in lieu of degree, a High School diploma or equivalent and at least 4 years of administrative and/or supervisory experience. Proficient in all Microsoft Office applications including Word, Excel and Outlook.

Preferred Qualifications: Administrative experience working for executive leadership in an academic, clinical or research environment; experience with financial functions including accounts payable, ordering and reimbursements; demonstrated experience in handling multiple administrative functions with independence and accountability; outpatient hospital/clinical experience; organizational skills.

Pre‑employment Requirements:

• Successfully complete a pre‑employment physical examination and obtain medical clearance from Stony Brook Medicine’s Employee Health Services.
• Complete electronic reference check with a minimum of three professional references.
• Successfully complete a 4‑panel drug screen.
• Meet regulatory requirements for pre‑employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Anticipated Pay Range: $45,372 – $58,366 per year.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability‑related accommodation, please call the University Office of Equity and Access at (631)632‑6280.