Administrative Support Assistant - Part Time - Night Shift - Nursing Office - Includes Weekend Hours

Position Summary

At Stony Brook Medicine, an Administrative Support Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

• Utilizes IT systems relevant to Nursing Office operations for data entry, reporting, and data analysis.
• Coordinates office functions for the Nursing Office, including telephone reception, processing of clear, concise and courteous communication into and out of the office, as well as record keeping, preparation and filing of memorandum/reports, etc. Photocopies and distributes information as appropriate.
• Keeps accurate records on staffing each day to ensure scheduling system accuracy.
• Develops electronic files for storing, analyzing, and presenting information. Creates professional quality spreadsheets, charts, graphs, database reports and in‑house communication. Prepares administrative statistics and reports under the direction of the Director of Nursing Support Services.
• Ensures Nursing Office operation logs remain up to date and checked accordingly.
• Analyzes data pertinent to the utilization of nursing staff/skill mix hospital wide. Including but not limited to, tracking and trending overtime utilization and the allocating of Safety Care Assignments.
• All other duties as assigned.

A temporary role may end at any time.

• Associate's degree. Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.
• At least 2 years of relevant experience in an administrative capacity.
• Computer skills with expertise in Microsoft Office Suite.
• Ability to focus on details, accuracy, multi‑tasking, and follow‑through.
• Must be able to effectively interact and communicate with all departmental heads/supervisors on a hospital wide basis.
• Ability to work independently, with excellent time management and communication skills.

• Bachelor's degree.
• Computer skills to include People Soft, Kronos, Cerner.
• Past experience in hospital or healthcare setting.
• Knowledge and experience in the application of performance improvement methodologies.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

The salary range (or hiring range) for this position is $45,372 - $58,366 / year to be prorated for part time.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.