Office Assistant 1 (General) - Full Time Day Shift (8:30 AM-5:00 PM

Position Summary

Office Assistants 1 performs office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: performing data entry; math or calculations; mail, supply, and inventory functions; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables;

and performing other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws.

• Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
• Operate various communication systems such as telephones and computers; and keep records of such communications.
• Operate, and perform basic cleaning and maintenance on office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.
• Schedule appointments and meetings using various office tools.
• Perform routine processing activities, including checking forms for completeness and accuracy.

• Maintain basic financial, accounting, and/or statistical records.
• Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators).
• As needed and as directed, contact various internal and external parties to obtain information.
• Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing items of value such as cash or vouchers.

• Type, proofread, review, and correct correspondence, documents, records, and other written material.
• Make appropriate corrections for format, accuracy, and validity.
• Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.
• Create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines.

• Maintain, update, and correct records and files.
• Receive, screen, review, and verify documents and/or forms.
• Review applications, claims, and other documents for completeness, content, and accuracy.
• Establish new files by coding and numbering forms, creating folders, and compiling relevant material.

• Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication.
• Maintain files, correspondence, documents, and materials, pursuant to guidelines.
• Maintain various listings for mail service purposes.
• Process outgoing mail by inserting letters into envelopes, sealing envelopes, and applying correct postage.
• May operate a motor vehicle to pick up and deliver mail.

• Enter data into and retrieve information from computerized systems.
• Verify data previously transcribed or entered to detect errors.
• Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents.

• Receive, unload, unpack, sort, store, count, and distribute goods received by the office, following established procedures.
• Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.
• Issue and may deliver goods from stock according to procedure.
• May package goods for shipment.
• Take periodic physical inventory and maintain perpetual inventory records.
• Keep shelves and stock clean, neat, and in proper place.

Required:
MUST have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Resume/CV should be included with the online application.

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