Assistant Director of Cash Accounting and Banking Services Job Stony Brook area,New York USA,Finance & Banking

Job Title

Assistant Director of Cash Accounting and Banking Services

Required Qualifications

Bachelor’s degree (foreign equivalent or higher) in Accounting
Certified Public Accountant (CPA)
Four (4) years of full-time professional accounting experience, including reconciliation, cash management, banking operations, and financial compliance
Strong technical knowledge of GAAP and GASB standards
Demonstrated experience in ERP systems such as Oracle or People Soft
Experience managing month‑end close procedures, adjusting journal entries, and account reconciliations
Supervisory experience

Preferred Qualifications

Five (5) years of full‑time professional accounting experience, including reconciliation, cash management, banking operations, and financial compliance
Proficiency in Microsoft Excel
Experience in higher education, governmental, or non‑profit accounting environments
Experience supporting internal or external audits

Brief Description of Duties

This assistant director is responsible for overseeing all cash‑related accounting operations, ensuring the financial integrity, accuracy, and timeliness of transactions and reconciliations. The role provides strategic leadership in cash management, strengthens internal controls, supports audit readiness, and partners across the institution to enhance financial operations and compliance.

Responsibilities

Cash Management & Banking Operations
- Provide leadership and oversight of the cash accounting function and supervise staff handling daily, monthly, and year‑end bank reconciliations across all university accounts.
- Drive process improvements and collaborate with cross‑functional teams to enhance efficiency and accuracy.
- Develop detailed process documentation and maintain current records to optimize service quality.
- Establish controls ensuring timely reconciliations that meet period close deadlines.
- Supervise bank reconciliation for all campus accounts.
- Coordinate analysis and resolution of reconciling items with Bursar, University Hospital, and LIVH Business Office, including bank adjustments.
- Analyze banking service encumbrances, expenditures, and projected allocations.
- Manage relationships with banking partners and vendors, including payments, service agreements, and contract adjustments with Procurement.
- Lead system testing related to cash management functionality, developing and executing test scripts, fit‑gap analysis, and supporting ERP enhancements.
- Prepare schedules, documentation, and auditor responses for cash operations.
Tax & Finance Analysis and Bank Reconciliation
- Perform complex reconciliations of Dormitory Operating and DIFR‑IFR receipts.
- Consolidate and analyze tax and finance bank transactions, reconcile debt service payments, and coordinate with System Administration.
- Analyze DASNY overhead and insurance assessments, calculate distribution to campus garage IFR accounts, and coordinate distribution with System Administration.
Non‑Resident Alien Scholarship Analysis
- Oversee reconciliation and analysis of non‑resident alien scholarship activity for Graduate School and Athletics Department recipients.
- Coordinate correction of payroll suspense account entries with Expenditure Accounting staff.
- Manage student account charges related to scholarship withholding amounts.
Office of the State Comptroller (OSC) Unclaimed Funds
- Manage periodic searches of the NYS unclaimed funds database for university and hospital accounts.
- Prepare claim forms, supporting documentation, and submit to OSC.
- Analyze recovered funds and coordinate remittance to central funds, University Hospital, and LIVH.
Analysis of URAS Student Receivable Balances
- Assist with analysis and reconciliation of general ledger student receivable balances against People Soft subsidiary balances.
Ad‑hoc Reporting and Analysis
- Develop and deliver ad‑hoc financial reports and analyses requested by leadership.
- Design and modify queries to support operational questions and data analysis.
Special Programs
- Oversee monthly reconciliation of federal and state financial aid programs.
- Prepare weekly snapshot reports on surplus/deficit conditions for all undistributed financial aid accounts.
- Liaise with Financial Aid, Bursar, and Budget…