Subaward Analyst

Job Description - Subaward Analyst (2602708)

Subaward Analyst

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). In lieu of a Bachelor’s degree, a combination of higher education and administrative grant experience totaling four (4) years may be considered. One (1) year of full-time experience providing administrative support to contract and/or grant activities. Experience with Microsoft Office Suite and/or Google Workspace.

Preferred Qualifications:
Bachelor’s degree (foreign equivalent or higher) in a business-related field. Experience with subaward, subcontract and/or grants administration procedures. Experience with grant management databases (e.g. Oracle, Huron Click, etc.). Research administration experience at a university or academic medical center. Experience in sponsored research contract and post-award management.

Brief Description of Duties:
The Subaward Analyst is responsible for the full life-cycle fiscal management of all outgoing subawards and contracts that charge to sponsor funded grant and contract awards. As the primary contact for Principal Investigators who execute and require subawards, within their specific sponsored awards, this position ensures the successful execution, budgeting and costs charged to all outgoing agreements on behalf of Principal Investigators, and The Research Foundation for SUNY.

This will support the campus status as a recipient of federal and private research funding. Subaward activity is highly scrutinized by federal agencies and audit processes.
This requires a comprehensive understanding of all Federal, Sponsor and Research Foundation guidelines, adhering to specific award terms and conditions, sponsor restrictions, campus policies for subaward agreements and specifically the necessary risk assessment tracking as well as all aspects of full life-cycle status of all outgoing subawards. Having strategic and analytical thinking skills with an ability to make effective risk assessment decisions and the ability to be responsible for all aspects of the payments, budgeting, execution of amendments and agreement modifications, as well as the close out and final reconciliation of cost for the full suite of subawards is essential.
The successful incumbent must have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving and the ability to interact with individuals at various levels within an institution.

• Overall Subaward Management:
  • Ensure the proper management of outgoing expenditures in support of subaward activity during the agreement life cycle through to award termination and close out, as well as provides an analysis and certification of final cost to the prime award.
  • Ensure strict compliance with all applicable federal;
    Uniform Guidance terms and conditions of both the prime funded award and all invoices and costs reported to include supporting documentation as required by private and state agencies and certification of all cost shared costs as provided from subawardees.
  • Manage proper execution of the subaward financial relationship with SBU and the RF to ensure compliance with OMB Uniform Guidance 2 CFR and Compliance supplement audit guidelines.
  • Manage subcontract budgets, subrecipient’s invoices and obtain authorization from Principal Investigator. Confirms compliance with PI’s and executes payments to subawardees.
  • Request supporting documentation from subawardees for flow through audit compliance and readiness for federal audit. Ensure compliance with…