Cancer Clinical Trials Scheduler

Job Description - Cancer Clinical Trials Scheduler (2600194)

Job Description:

Cancer Clinical Trials Scheduler

• Associate degree (foreign equivalent or higher). Three (3) years of full-time experience in clinical healthcare, medical and/or scientific medical research with fundamental knowledge of medical terminology.
• Proficiency in Microsoft applications including Outlook, Word and Excel.
• Experience with Electronic Medical Record (EMR) systems.

• Bachelor’s degree (foreign equivalent or higher).
• Experience in a patient facing, clinical setting.
• Experience in cancer or oncology.
• Familiarity with Tableau and Cerner systems.
• Bilingual in Spanish and English.

The Stony Brook Cancer Center Clinical Trials Office Scheduling Coordinator will fulfill a vital role in supporting Cancer Clinical Trials by coordinating complex patient visits, treatments and procedures and provide direct support to the Clinical Trials Study and RN teams to ensure seamless patient care and efficient trial operations.

• Coordinate the scheduling of high volume, multi-specialty appointments for cancer patients, including procedures, treatments, diagnostics and physician visits.
• Inform patients on instructions for tests and sequential appointments across oncology specialists.
• Ensure patients have what is needed to maintain compliance with treatment plans and prevent missed appointments or tests.
• Keep and distribute, as needed, accurate reports including reconciliations of scheduled treatments and appointments.
• Act as the first point of contact for ‘no-show’ patients and prepare trend reports on cancellations.
• Act as liaison between Financial, Authorization, Patient Flow teams and Cancer CTO staff.
• Support the Study and RN Coordinators by ensuring proper documentation related to physicians’ orders is maintained.
• Create research encounters in Power Chart, answer phone calls and triage inquiries to appropriate team members.
• Assist with research study site selection, feasibility questionnaires and site initiation visits, including scheduling site initiation visits, booking conference rooms or virtual meetings via Zoom/Teams.
• Work with Clinical Trial Finance Team to coordinate distribution of patient stipends and the completion of necessary tax documentation.
• Process the requests for obtaining patient medical records for research patients.
• Coordinate and schedule remote or in-person Monitor visits with Principal Investigators.
• Take meeting minutes for Clinical Research Team (CRT) Meetings.
• Perform other duties as assigned.

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at  or visit OEA.

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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

• Job Number: 2600194
• Official
  
  Job Title:
  
  Clinical Research Assistant
• Job Field:
  Administrative & Professional (non-Clinical)
• Primary
  
  Location:
  
  Cancer Center
• Schedule:
  
  Full-time
• Shift: Day Shift
• Shift
  
  Hours:
  
  9-5
• Posting
  
  Start Date:
  
  Feb 11, 2026
• Posting End Date:
  Feb 26, 2026, 4:59:00 AM
• Appointment Type:
  Regular
• Salary Grade: N8
• SBU Area:
  The Research Foundation for The State University of New York at Stony Brook