Contracts Assistant - Procurement Dept

Description

Required Qualifications

• Bachelor's Degree. Two (2) years of progressively responsible professional procurement support and experience.
• Experience with Microsoft Office and/or Google Workspace.

Preferred Qualifications

• Additional years (2+) of full-time, progressively responsible professional procurement support and experience.
• Experience showing support and assistance for bidding, reviewing, and drafting supplier contracts.
• Certified purchasing or supply chain management credentials.
• Proficiency with Jaggaer or other procure-to-pay systems.
• Experience in New York State agency or higher education procurement.
• Experience with public bids for Construction, A/E, and Facilities Service contracts-related purchasing.

• Support the Contract Officers with review, development, and drafting of complex contracts, agreements, purchase orders, and change orders for university required/related goods, equipment and services, including the assistance of bid specifications in accordance with applicable State & University purchasing laws, procedures, and guidelines.
• Assist the contract officers RFx/bid events; RFP (Request for Proposal), IFB (Invitation for Bid), RFQ (Request for Qualifications) in accordance with applicable purchasing laws, procedures, and guidelines.
• Assist the contract officers to report on Cost Savings, via either cost reductions or cost avoidances, to the University per the stated annual objective.
• Provide all administrative support work for contractual and bidding transactions. This includes the collection and document retention of all exhibits, insurance, and required forms for the State and Research Foundation.
• Draft letters to suppliers/vendors.
• Assist with entering contracts and supporting documentation in the Contracts database in a timely manner.
• Assist to ensure compliance with all Federal, New York State, SUNY, Research Foundation, and University rules, regulations, and guidelines related to the procurement of goods and services.

• Support efforts to compile accurate and timely metrics, upload all procurement-related data promptly.
• Analyze supplier data (including spend, usage, and performance), market data, and industry trends to determine appropriate category and sourcing strategies. Utilize the analysis to identify initiatives to improve purchasing efficiency, save costs and reduce supply risk.

Office suite

Intermediate Level

This is a Contract position based out of Stony Brook, NY.

The pay range for this position is $30.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• * Medical, dental & vision
• * Critical Illness, Accident, and Hospital
• * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• * Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• * Short and long-term disability
• * Health Spending Account (HSA)
• * Transportation benefits
• * Employee Assistance Program
• * Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Stony Brook,NY.

This position is anticipated to close on Aug 25, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

That's the power of true partnership. TEKsystems is an Allegis Group company.

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed.

We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity,…