Office Manager

COME JOIN OUR TEAM!

Are you an upbeat self-starter who is looking to work with enthusiastic team.

The right candidate must love dogs. Our team leader Davis works full-time so if you are allergic to dogs this may not be the right fit for you.

We offer a non-smoking environment. Business casual attire.

• Professionally answer main telephone line, screen, direct calls, monitor main line voice messages, and schedule appointments.
• Meet and greet visitors as they arrive, advise appropriate staff member and enter and update client info information on client database.
• Document management including downloading, scanning, filing documents maintaining and requesting documents from clients
• Receive and distribute deliveries, incoming USPS mail, posting and delivery of outgoing mail daily. Assist with courier requests and correspondence.
• Maintain inventory of office and kitchen supplies by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies weekly. Place special orders as needed.
• Update all internal contact lists, including staff telephone extensions, birthdays and work anniversaries.
• Monitor and maintain office equipment, e.g., copier, scanner and postage machine.
• Manage phone system, including adding new lines, updating staff directory, special features and requests. Program phones for special greetings, including holidays or non-business hour greetings.

• Professional demeanor and excellent customer service abilities required.
• Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solve.
• Ability to take initiative with projects to work both independently and as a team member.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

We are an established and growing CPA firm. We offer the opportunity for development and upskilling.

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