Facilities Manager

The Facilities Manager oversees the overall maintenance, safety, and operational efficiency of all Tempus facilities, focusing on daily operations, strategic planning, fiscal management, and compliance with safety and environmental regulations, ensuring a safe and functional environment for employees and visitors.

Essential Functions

• Maintenance and Operations:
  Ensure the upkeep of buildings and grounds, including mechanical, electrical, plumbing, and HVAC systems. Conduct regular inspections and preventive maintenance to maintain optimal conditions.
• Budget Management:
  Develop and manage budgets for maintenance, repairs, and capital projects. Monitor expenditures to ensure cost-effectiveness and identify opportunities for savings.
• Contract Management:
  Negotiate contracts with service providers for cleaning, security, catering, and other services. Supervise multi-disciplinary teams, including maintenance and cleaning staff.
• Health and Safety Compliance:
  Ensure that facilities comply with health and safety regulations. Create and maintain emergency response plans and enforce safety protocols.
• Space Management:
  Plan and allocate space effectively to meet the needs of the organization. Oversee office relocations, expansions, and refurbishments. Plan and oversee physical moves.
• Vendor Coordination:
  Manage relationships with contractors and external suppliers, ensuring that work is completed satisfactorily and in compliance with specifications.
• Strategic Planning:
  Collaborate with management to plan for future development in line with strategic business objectives. Implement facility management policies and procedures governing facility maintenance and repair, space planning and utilization, and design and construction.

• Staff

• Performance management based on common defined productivity metrics
• Quality management across team activities with monitoring of standards and adherence
• Oversee the mentoring of current staff and create succession planning and career pathing
• Develop monthly, quarterly and annual goals and action plans for the team
• Establish group targets and strategy for achieving targets

• Communication

• Analyze data and prepare reports for upper management on key metrics
• Lead department meetings
• Liaise with other departments as necessary
• Encourage and provide bi-directional communications

• Other

• Identify, design, and implement process improvements
• Support overall mission and objectives of Tempus Unlimited
• Complete other duties as assigned

Competencies

• Expert use of all tools, equipment, and technologies related to field
• Ability to work independently
• Understanding of technical drawings, trade terminology, and commercial building code
• Strong leadership skills with ability to supervise and direct staff
• Excellent organizational skills
• Attention to accuracy and detail
• Strong interpersonal skills - telephone skills
• Excellent oral and written communication
• Good computer and analytical skills
• Innovative thinking
• Proficient with Microsoft Office Suite or related software as required to complete and maintain records.
• Skills in recognizing hazards & following safety procedures
• Ability to maintain confidentiality

Educational and Other Requirements

• OSHA 10 Hour Certification
• Bachelor's Degree strongly preferred, high school diploma or equivalent required.
• 5-7 year of relevant work experience in facilities as well as supervisory experience
• Valid US driver's license

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties…