Part Time Executive Assistant

Description

We are looking for a highly organized Executive Assistant to support the marketing and sales leadership team in Stoughton, Wisconsin. This Contract position combines executive-level administrative support with hands-on coordination across commercial projects, events, and day-to-day operations. The ideal candidate is proactive, detail-focused, and comfortable managing shifting priorities in a fast-moving drink and beverages environment.

Responsibilities:

- Oversee executive calendars, meeting schedules, travel plans, and expense documentation to keep leadership activities running smoothly.

- Organize meetings from planning through follow-up, including agenda preparation, notes, and action item tracking.

- Create and refine presentations, reports, and business communications that support marketing and sales initiatives.

- Partner with commercial teams to coordinate timelines, materials, and deliverables across ongoing projects and campaigns.

- Handle operational marketing support, including purchase orders, invoice processing, vendor coordination, and budget tracking.

- Assist with the setup and administration of promotional offers, coupons, and related sales support activities.

- Manage the flow, organization, and availability of marketing and sales collateral to ensure teams have accurate materials when needed.

- Maintain commercial documents and shared assets in an orderly and accessible manner.

- Support internal meetings, trade show preparation, and event logistics, including occasional in-person coordination and materials management.

- Use sound judgment when managing confidential information and providing broad administrative assistance as business needs evolve.

Requirements - Experience providing executive-level administrative support in a fast-paced business setting.

- Strong ability to manage complex calendars, coordinate travel, and support executive meetings with accuracy.

- Background in marketing, brand support, sales operations, or related commercial coordination work.

- Practical knowledge of logistics, vendor communication, invoicing, and budget-related administrative tasks.

- Excellent organizational skills with the ability to handle multiple deadlines and changing priorities.

- Strong written and verbal communication skills, including preparing clear presentations and correspondence.

- High level of discretion when working with sensitive business information.

- Proficiency with common office and collaboration tools used for scheduling, reporting, and documentation. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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