Part Time Executive Assistant

Executive Assistant

We are looking for a highly organized Executive Assistant to support the marketing and sales leadership team in Stoughton, Wisconsin. This Contract position combines executive-level administrative support with hands-on coordination across commercial projects, events, and day-to-day operations. The ideal candidate is proactive, detail-focused, and comfortable managing shifting priorities in a fast-moving drink and beverages environment.

Responsibilities:

• Oversee executive calendars, meeting schedules, travel plans, and expense documentation to keep leadership activities running smoothly.

• Organize meetings from planning through follow-up, including agenda preparation, notes, and action item tracking.

• Create and refine presentations, reports, and business communications that support marketing and sales initiatives.

• Partner with commercial teams to coordinate timelines, materials, and deliverables across ongoing projects and campaigns.

• Handle operational marketing support, including purchase orders, invoice processing, vendor coordination, and budget tracking.

• Assist with the setup and administration of promotional offers, coupons, and related sales support activities.

• Manage the flow, organization, and availability of marketing and sales collateral to ensure teams have accurate materials when needed.

• Maintain commercial documents and shared assets in an orderly and accessible manner.

• Support internal meetings, trade show preparation, and event logistics, including occasional in-person coordination and materials management.

• Use sound judgment when managing confidential information and providing broad administrative assistance as business needs evolve.