Deputy Clerk II

Supervision Received:
Works under the direct supervision of the Deputy Clerk Supervisor in his or her department.

Supervision Exercised:
None, however, may fill in for Department Supervisor on a temporary basis.

Position Classifications:
The position of Deputy Clerk in the City of Stow is unclassified by the Stow Municipal Civil Service Commission, is non-exempt under the Fair Labor Standards Act and is not included in a collective bargaining agreement. All Deputy Clerks are at-will employees that serve at the pleasure of the Clerk of Courts.

Purpose:

Under supervision, performs a variety of specialized and standard clerical tasks associated with the standard operating policies and procedures of the Department. Files and prepares forms; receives, disburses and accurately accounts for public funds in the form of fines, court costs and fees; answers phones; issues certified mail; subpoenas and publications; dockets; operates office equipment; may train and/or supervise other employees on a temporary basis.

• Files, prepares and dockets court cases, dispositions and other documents and forms.
• Calculates fines and costs and verifies accuracy of calculations.
• Receives, disburses and accurately accounts for public funds in the form of fines, court costs and fees.
• Answers phones and general/specialized inquires of staff and the general public.
• Prepares, issues, and dockets certified mail and personal mail service, summons/notices.
• Prepares subpoenas and publications.
• Provides input into the development of or modification of work procedures.
• Aids Department Supervisor in training new or cross-training existing employees on tasks.
• Supervises other employees on a temporary basis in the absence of Department Supervisor.
• Regular, reliable, predictable, and punctual attendance is an essential function of the position.
• Perform other duties related to those of the position and/or resulting from the needs of the organization.

• Skilled in all Microsoft products
• General knowledge of public sector operations
• Ability to learn new software as needed
• Strong attention to detail and ability to work independently and properly prioritize tasks.
• Ability to work in stressful situations and/or with frequent interruptions.
• Skilled in verbal and written communication Ability to always maintain confidentiality

• Must have at least five (5) years of experience as a deputy clerk and/or comparable experience elsewhere.
• Must have a solid understanding and knowledge of court and clerk procedures, policies, and practices.
• Must have graduated from high school or have a GED equivalent.
• Must be able to interpret a variety of instructions and multi-task.
• Must be able to calculate fines and costs accurately.
• Must be able to count and balance cash accurately.
• Must possess the ability to perform tasks with a high degree of accuracy and under pressure.
• Must be able to handle stressful situations.
• Must have excellent organizational skills and attention to detail.
• Must be bondable.
• Must demonstrate skill in operating the listed tools and equipment.
• Must have the ability to establish and maintain effective working relationships and communicate effectively, both orally and in writing, with City employees and the general public.
• Must be able to maintain confidentiality and abide by all rules and regulations regarding sensitive and confidential information.

The City of Stow offers a comprehensive benefits package to all full-time employees, including major medical hospitalization, dental, vision, and life insurance. Employees have excellent coverage with affordable monthly contributions. Employees also have the option to purchase ancillary insurance and participate in deferred compensation.

Deputy Clerk II
• Stow, OH, United States