Exempt - Culinary Assistant

Position: Exempt - Culinary Assistant - 8 hours per day, 192 days per year
Due to employee retirement.

Location - Joshua's

STOW-MUNROE FALLS CITY SCHOOL DISTRICT

JOB DESCRIPTION

Title:

SECRETARY (EXEMPT) File 204

Reports to:

Assigned administrator/supervisor

Job Objective:
Performs office duties that support effective administrative services.

NOTE:

Skill sets and autonomy vary by position. Classification, contract duration, wage rate, work schedule, benefits eligibility, etc., are determined by FLSA status and authorized employment contract.

Minimum
· High school diploma or GED. Advanced secretarial skills verified by training and/or work

Qualifications:

experience. Ability to implement principals of office administration (i.e., practices, procedures, etc.).

* Advanced office-related technology skills deemed essential at the time of hire.

* Analyzes, organizes and presents complex information in an easy-to-understand format.

* Consistently performs accurate math calculations.

* Displays flexibility, reliability, self-discipline and a willingness to take on challenging tasks.

* Effective communication, problem-solving and time management skills.

* Embodies high ethical standards/integrity. Accepts responsibility for personal decisions/conduct.

* Follows complex instructions. Recognizes and corrects errors independently.

* Maintains a record free of criminal violations that would prohibit public school employment.

* Speaks clearly using correct grammar. Bilingual ability is advantageous.

Essential
1. Serves as a confidential secretary and personal assistant to one or more administrators.

Functions:
Manages effective office operations that facilitate the timely attainment of district objectives.

Manages concurrent responsibilities effectively in a dynamic and challenging work environment.

* Collects and organizes information. Confirms data to prevent entry errors. Prepares documents using database, presentation application, spreadsheet and word processing software.

* Maintains an effective records management system. Files and retrieves information.

* Collaboratively develops effective solutions for work-related problems.

* Prioritizes tasks. Completes assignments within required time-frames.

* Greets office visitors. Offers assistance. Directs inquiries to appropriate staff.

* Answers the telephone. Directs calls to the proper individual/department or takes messages.

* Sorts/distributes mail. Prepares photocopies. Scans documents. Collates printed materials.

* Investigates vendor prices. Assists with Invitation for Bid (IFB) and Request for Proposal (REP) procedures. Maintains procurement files (e.g., letters, contracts, confirmations, guarantees, etc.).

* Ensures office supplies are reordered as needed to maintain reliable service levels.

* Receives office deliveries. Verifies contents with packing lists/purchase orders. Reconciles invoices for payment. Maintains a transaction/account balance ledger.

* Coordinates preparations for meetings. Attends meetings to transcribe minutes when requested.

* Provides back-up support for other departments. Assists with special projects as directed.

* Exemplifies professionalism. Fosters goodwill to enhance the district's public image.

* Complies with drug-free workplace rules, board policies and administrative guidelines/procedures.

* Cultivates community relationships that promote strong public support for the district.

* Functions as part of a cohesive team. Develops mutually respectful relationships with co-workers.

* Keeps an acceptable attendance record and is punctual. Maintains a professional appearance.

* Respects privacy. Maintains the confidentiality of privileged information.

* Sustains an effective working environment. Performs all aspects of the job.

* Maintains open/effective communications. Serves as a reliable information resource.

* Provides prompt notification of personal delays or absences.

* Refers policy interpretation questions to an appropriate administrator.

* Seeks clarification when directives are unclear.

* Uses active listening/problem-solving techniques. Respects diversity. Resolves issues tactfully.

* Pursues opportunities to enhance personal performance.

* Keeps current with professional standards associated with work duties.

* Updates skills as needed to use task-appropriate technology effectively.

SECRETARY (EXEMPT) Page 2 of 2

* Takes precautions to protect student and staff safety. Helps supervisors manage risks.

* Maintains high standards for appropriate conduct. Takes action to address harassment and/or aggressive behavior. Complies with administrative directives and federal/state laws when dealing with discrimination, inappropriate behavior, suspected child abuse or neglect.

* Performs other specific job-related duties as directed.

* Helps implement workplace initiatives that advance organizational goals.

Working Safety is essential to job performance. Employees must comply with applicable workplace safety

Conditions:

regulations, health laws and district protocols, if duties involve any the following situations:

* Encounters with angry, rude and/or unpleasant…