Exempt - Culinary Assistant

Position: Exempt - Culinary Assistant - 8 hours per day, 192 days per year
Due to employee retirement.

Location - Joshua's

STOW-MUNROE FALLS CITY SCHOOL DISTRICT

JOB DESCRIPTION

Title: SECRETARY (EXEMPT) File 204

Reports to: Assigned administrator/supervisor

Job Objective: Performs office duties that support effective administrative services.

NOTE:

Skill sets and autonomy vary by position. Classification, contract duration, wage rate, work schedule, benefits eligibility, etc., are determined by FLSA status and authorized employment contract.

Minimum
• High school diploma or GED. Advanced secretarial skills verified by training and/or work

Qualifications: experience. Ability to implement principals of office administration (i.e., practices, procedures, etc.).

• Advanced office-related technology skills deemed essential at the time of hire.
• Analyzes, organizes and presents complex information in an easy-to-understand format.
• Consistently performs accurate math calculations.
• Displays flexibility, reliability, self-discipline and a willingness to take on challenging tasks.
• Effective communication, problem-solving and time management skills.
• Embodies high ethical standards/integrity. Accepts responsibility for personal decisions/conduct.
• Follows complex instructions. Recognizes and corrects errors independently.
• Maintains a record free of criminal violations that would prohibit public school employment.
• Speaks clearly using correct grammar. Bilingual ability is advantageous.

Essential 1. Serves as a confidential secretary and personal assistant to one or more administrators.

Functions: Manages effective office operations that facilitate the timely attainment of district objectives.

Manages concurrent responsibilities effectively in a dynamic and challenging work environment.

• Collects and organizes information. Confirms data to prevent entry errors. Prepares documents using database, presentation application, spreadsheet and word processing software.
• Maintains an effective records management system. Files and retrieves information.
• Collaboratively develops effective solutions for work-related problems.
• Prioritizes tasks. Completes assignments within required time-frames.
• Greets office visitors. Offers assistance. Directs inquiries to appropriate staff.
• Answers the telephone. Directs calls to the proper individual/department or takes messages.
• Sorts/distributes mail. Prepares photocopies. Scans documents. Collates printed materials.
• Investigates vendor prices. Assists with Invitation for Bid (IFB) and Request for Proposal (REP) procedures. Maintains procurement files (e.g., letters, contracts, confirmations, guarantees, etc.).
• Ensures office supplies are reordered as needed to maintain reliable service levels.
• Receives office deliveries. Verifies contents with packing lists/purchase orders. Reconciles invoices for payment. Maintains a transaction/account balance ledger.
• Coordinates preparations for meetings. Attends meetings to transcribe minutes when requested.
• Provides back-up support for other departments. Assists with special projects as directed.

Exemplifies professionalism. Fosters goodwill to enhance the district's public image.

• Complies with drug-free workplace rules, board policies and administrative guidelines/procedures.
• Cultivates community relationships that promote strong public support for the district.
• Functions as part of a cohesive team. Develops mutually respectful relationships with co-workers.
• Keeps an acceptable attendance record and is punctual. Maintains a professional appearance.
• Respects privacy. Maintains the confidentiality of privileged information.
• Sustains an effective working environment. Performs all aspects of the job.

Maintains open/effective communications. Serves as a reliable information resource.

• Provides prompt notification of personal delays or absences.
• Refers policy interpretation questions to an appropriate administrator.
• Seeks clarification when directives are unclear.
• Uses active listening/problem-solving techniques. Respects diversity. Resolves issues tactfully.

Pursues opportunities to enhance personal performance.

• Keeps current with professional standards associated with work duties.
• Updates skills as needed to use task-appropriate technology effectively.

SECRETARY…