Marine Services Billing Coordinator

## Marine Services Billing Coordinator Apply locations:
Stow, OHtime type:
Full time posted on:
Posted Yesterday job requisition :
R9104

Enviro Science, Inc.

Full time Regular The Marine Services Billing Coordinator plays a crucial role in supporting the Marine Services operations team by managing administrative tasks, financial processes, and logistical coordination. This role ensures that all Marine Services run efficiently, with a strong focus on accurate financial management, resource allocation, and regulatory compliance.
** Essential

Duties & Responsibilities
**** Time and Expense Entry for On-Call Divers
*** Accurately record time and expenses for on-call divers to ensure timely and precise compensation.
* Maintain detailed logs and reports for review and audit purposes.
** Marine Services Billing and Aging Follow-Up
*** Manage the billing process for Marine Services, ensuring invoices are issued promptly.
* Prepare billing/invoices and project administration
* Monitor accounts receivable and follow up on aging invoices to ensure timely payment.
** Cost-Plus Billing
*** Implement and oversee cost-plus billing procedures, ensuring that all costs are accurately captured and invoiced.
** Marine Services Travel and Logistics
*** Coordinate travel arrangements for Marine Services personnel, including booking transportation, accommodations, and related logistics.
* Ensure that all travel complies with company policies and budget constraints.
** Marine Services Project Costing
*** Provide detailed cost reports to management for project evaluation.
** Weekly Project Quote/Project List
*** Prepare and maintain a weekly project quote list, ensuring all quotes are updated and distributed to relevant stakeholders.
* Track project progress and update the project list regularly.
* Report billable hours for the group on a weekly basis
** Expense Entry for Full-Time Marine Services Personnel
*** Manage and record expenses for Marine Services personnel, ensuring compliance with company policies.
* Prepare expense reports for review and approval.
** Paycom & Overtime Approvals
*** Manage Paycom entries and approve overtime for Marine Services personnel, ensuring accuracy and compliance with labor laws.
* Collaborate with HR and payroll to resolve any discrepancies.
** Marine Services Insurance Payroll Fund Reporting
*** Prepare and submit Marine Services insurance payroll fund reports, ensuring accuracy and compliance with regulatory requirements.
** Requirements
* **
* Minimum Qualifications:

**
* *
* Education:

** High School Diploma
* *
* Experience:

** Minimum of 3-5 years of experience in a similar administrative role, preferably within the Marine Services or environmental services industry.
*
* Preferred Qualifications:

***
* Experience:

*** Over 5 years of experience in administration or a related field.
* Experience with HCM and finance management systems.
* Proficiency in MS Office Suite, especially Excel.
* Experience with financial management software and accounting systems.
* Strong analytical skills with a focus on financial data.
** Desired

Skills:

*** High level of accuracy in managing financial records and documentation.
* Ability to identify and resolve issues related to billing, logistics, and project management.
* Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members.
* Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
* Strong focus on client satisfaction and relationship management.
* Strong organizational and time management skills.
** Additional:
**** Department & Division:
**** Exempt Status :
** Non-exempt
** Reports to  :
** Marine Services Director
** Works with Inside Company:
** Marine Services Staff, other Admins
** Works with Outside Company:
** Marine Services and Cost-Plus clients for billing
*
* Working Conditions:

** Primarily an office setting
** Supervisor Responsibilities:
** none
*
* Physical Requirements:

** Ability to sit for extended periods.
** Travel Requirements:
** Minimal travel This position is classified as non-exempt based on the job duties.  The company reserves the right to make changes to the reporting structure for this position due to business needs.
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