Deputy Clerk of Council

Deputy Clerk Of Council

Department:
City Council Pay Grade: 7 Supervision Received:
Works under the supervision of the President of Council. Supervision Exercised:
None Position Classifications:
The position of part-time Deputy Clerk of Council in the City of Stow is classified by the Stow Municipal Civil Service Commission, is Non-Exempt under the Fair Labor Standards Act and is not included in a collective bargaining agreement.

Purpose:

Assist City Council in the discharging of its duties through provision of a wide variety of legislative, administrative, and document retention services

Essential Functions:

• Perform a variety of secretarial and clerical tasks, including typing of correspondence, legislation, reports and minutes.
• Perform legislative research activities to provide data for Council, City employees and the general public.
• Process public record requests; scan, index and file public records.
• Respond to inquiries from employees, citizens and others and refer them to the appropriate person.
• Maintain indexing and filing systems for the Council office.
• Assist in the preparation and distribution of agendas, materials, minutes and records of meetings.
• Update the City Council portion of the Website and be responsible for posting minutes and legislation to the appropriate sections of the Website.
• Gather, interpret and prepare data for studies, reports and recommendations.
• Serve as a notary public.
• Assist Clerk of Council in the daily operation of the Council office and act as lead individual in his/her absence.
• Perform secretarial duties for City Council members.
• Research the history of City Council actions.
• Post legislation after each Council meeting at the appropriate posting places in accordance with the C.O.S.
• Compliance with all City of Stow city-wide and departmental policies, work rules and procedures.
• Regular, reliable, predictable, and punctual attendance is an essential function of the position.
• Performs other duties related to those of the position and/or resulting from the needs of the organization.

Qualifications:

• Must possess a high school diploma or GED equivalent, with specialized course work in general office practices, such as typing and filing.
• Must possess three (3) or more years of increasingly responsible related experience.
• Must possess working knowledge of modern office practices and procedures.
• Must possess and demonstrate skill in the operation of the listed tools and equipment.
• Must have the ability to establish and maintain effective working relationships and communicate effectively, both orally and in writing, with City employees and officials and the general public.
• Must be able to maintain the confidentiality of the Council members regarding items discussed in executive sessions.
• Must possess proficient skills in typing and the composition of correspondence and minutes.
• Must have excellent organizational skills.
• Must have working knowledge of modern office practices and procedures.
• Must be able to work day and evening hours, as required.
• Must possess the ability to perform tasks with a high degree of accuracy and under pressure.
• Must possess the ability to work in a sustained manner on a variety of assignments at any one time.
• Must possess and maintain a valid State of Ohio Driver's License throughout the term of employment.
• Must possess and maintain Ohio Notary Public certification throughout the term of employment