Nursing Home Accounts Receivable

Accounts Receivable Experience in Nursing Home Applications Only Purpose of Your Job Position

The primary purpose of your job position is to direct in the day‑to‑day accounts receivable functions of the facility in accordance with current acceptable accounting principles relating to the long‑term care operation, and as may be directed by the Administrator or Director, Accounts Receivable.

As Accounts Receivable, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

• Direct the day‑to‑day functions of the accounts receivable department.
• Implement written policies and procedures that govern the accounts receivable functions of the facility.
• Direct the methods in which work will be accomplished.
• Prepare and submit monthly billing for Private and Medicaid residents and re‑bill for any interim payments.
• Process and post daily charge slips to resident accounts.
• Post payments received to appropriate resident account.
• Assist families with billing questions on private pay issues and with Medicaid/Title XIX questions and applications.
• Verify accuracy of daily deposit ticket with cash receipts journal.
• Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.
• Prepare an age trial balance and a listing of the delinquent accounts.
• Monitor and collect accounts receivables. Report delinquent accounts to the Accountant/Director of Accounts Receivable/Administrator.
• Follow through on delinquent accounts with collection calls and letters.
• Assist Administrator and Attorney with any necessary data needed for collection cases.
• Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.
• Prepare and mail statements.
• Make written and oral reports/recommendations to Administration concerning accounting functions.
• Assist in reconciling bank statements as directed.
• Assist in preparing trial balances as directed.
• Assist in preparing financial and statistical reports as directed.
• Perform functions of computer/data processor as necessary.
• Develop and utilize computer reports and output.
• Ensure that resident admission contracts are signed and appropriately filed.
• Maintain patient personal fund accounts and receipts for cash that is disbursed.
• Follow established resident fund accounting procedures. Provide each resident with a quarterly accounting of his/her funds managed by the facility.
• Assist in the planning and implementation of changes in our accounting system as necessary or directed.
• Maintain patient database on Genecare with census information for each admission, discharge and transfer.

• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long‑term care field, as well as to maintain a professional status.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Attend and participate in annual OSHA and CDC in‑service training programs for hazard communication, TB management, and blood borne pathogens standard.

• Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.
• Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work‑related injuries and illnesses.

• Ensure that an adequate supply of accounting supplies and equipment are on hand to meet the day‑to‑day operational needs of the facility.
• Report equipment and office supply needs to the Administrator.
• Request repairs for office equipment as necessary.

• Mai…