Asst. Principals of STEM and Innovation Secretary C

Asst. Principals of STEM and Innovation Secretary C

Join to apply for the Asst. Principals of STEM and Innovation Secretary C role at School District U-46
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Position /

Title:

Asst. Principals of STEM and Innovation Secretary C

Bargaining Unit: DUSA

Department/

Location:

Office of Assistant Principals of STEM and Innovation

Work Days: 211

Reports To: Assistant Principals of STEM and Innovation

JD Revision Date: 06/29/2023

Supervises: N/A

The secretary is a critical role and is expected to organize, establish and maintain an environment that is responsive and respectful to students, staff, parents, and community partners. The secretary ensures safe and effective school operations through office management, communications, collaboration with other staff, and directed procedures. The person in this position must exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met.

Maintain confidentiality of student/staff information in the school and community.

• Schedule and coordinate calendars, meetings, and appointments for the Assistant Principal of STEM and the Assistant Principal of Innovation on a daily basis.
• Support the planning, coordination, and implementation of the student selection process for Magnet Academies.
• Support the Magnet Program authorization and assist in preparing all related documents.
• Prioritize tasks to meet timelines on a variety of projects as assigned.
• Update information contained on the department website.
• Responsible for general office duties including answering phones; greeting and directing office visitors; assisting and supporting staff; screening phone calls; transferring phone calls to the appropriate party.
• Receive, sort, and disseminate correspondence for and on behalf of the supervising administrator including the original “draft” of memos, forms, newsletters, reports, and other correspondence (as assigned).
• Perform general office/admin assistant functions including typing and computer usage, scheduling appointments, directs students and provides phone assistance.
• Provide additional support of Department ETA staff as needed.
• Prepare verifiable department reports as requested.
• Assist in establishing and maintaining student records; compiles, records, and updates routine reports as necessary (i.e. Naviance reports, Infinite Campus reports, My Data warehouse reports, student application reports, College Board reports, etc.).
• Assist in organization and coordination of school wide testing.
• Maintain inventory of supplies and materials (e.g. forms, office supplies, event supplies, etc.) for the purpose of ensuring items timely availability.
• Maintain budget/orders supplies for divisions/departments the Assistant Principals supervise. Prepare vendor invoices for payment, maintaining an accounting record on all purchase orders and credits.
• Research assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school culture and climate.
• Maintain and expedite equipment and facility repair of equipment by containing appropriate personnel and/or vendors.
• Participate in related training when offered by the district.
• Provide principal with substitute support through the utilization of absence management.
• Other duties as assigned.

• High School diploma or equivalent required.
• Associates degree preferred.

• Ability to work well in fast-paced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiar with online student information systems (i.e. Infinite Campus) preferred.
• Bilingual English/Spanish written/verbal (preferred).

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

(As defined in the  Agreement between District U-46 Secretarial Association and the Board of Education)

• Ability to communicate and interact with staff and co-workers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks
• Demonstrates organizational skills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn

• Perform reception duties
• Perform student attendance duties
• Utilize excellent written and verbal communication skills (parents, staff and students)
• Responsible for tracking and balancing…