Warehouse Coordinator

Pelton Shepherd Industries is a third-generation, family-owned company with over 70 years of experience in cold chain innovation. With operations in Streamwood, IL, the company specializes in temperature-controlled packaging and gel pack solutions that support the food, pharmaceutical, and healthcare industries. Known for its focus on quality, efficiency, and sustainability, Pelton Shepherd offers a fast-paced, team-driven environment where warehouse coordination plays a vital role in ensuring accurate, timely distribution of essential products.

We are seeking a Warehouse Coordinator to support daily inventory control and overall warehouse operations. This role coordinates the movement and flow of raw materials from receiving through production support and ensures accurate, on-time shipping of finished goods to storage locations and customers. The Warehouse Coordinator also provides day-to-day oversight and coordination of Shipping/Receiving activities as directed by the Production Manager.

Warehouse Operations & Inventory Control

• Coordinate and support daily shipping/receiving operations and inventory control activities.
• Move, store, and stage materials and finished goods based on production and shipping requirements.
• Update and maintain accurate inventory locations and transactions in the Warehouse Management System (WMS) using handheld scanners as needed.
• Perform cycle counts and inventory audits, reconcile variances, and adjust records as appropriate.
• Prepare, stage, and verify outbound shipments (LTL/UPS/rail/road) to ensure accuracy and on-time performance.
• Receive inbound materials: unload, inspect, verify documentation/quantities, complete shipping/receiving logs and QC sheets, and store product in assigned locations.
• Ensure shipping and receiving documentation is complete and properly routed (packing lists, bills of lading, freight logs, etc.).
• Keep warehouse areas organized, clean, and audit-ready (including routine sweeping and general housekeeping).

• Provide additional oversight, direction, coaching, and mentoring to Shipping/Receiving personnel as directed.
• Promote accountability and ensure work is performed in accordance with GMPs and SOPs.

• Ensure strict adherence to EH&S policies and procedures.
• Conduct daily safety/operational inspections on warehouse equipment and document results.
• Use forklift and equipment safely and in accordance with training and site rules.
• Identify and report unsafe conditions immediately; proactively support safety improvements.

• Perform required quality checks per SOPs and ensure product handling meets standards.
• Visually inspect inbound raw materials for damage; document damage on the bill of lading before the carrier departs.
• Ensure inbound/outbound documentation matches actual product and quantities.
• Confirm outbound pallets are secured properly, free of damage, and meet shipment requirements.
• Escalate quality concerns to the Facility Supervisor/Assistant Supervisor as needed.

• Perform daily inspection of powered industrial equipment (forklifts, pallet jacks, etc.) and maintain inspection documentation.
• Support basic equipment care (including battery care where applicable) and report defects/issues.
• Inspect dock plates, roll-up doors, and other warehouse-related facility items for safe operation.

• Strong leadership and teamwork skills; able to coach and guide others.
• Ability to work under pressure, meet deadlines, and maintain a “do what it takes” attitude (hours may vary based on operational needs).
• Strong written and verbal communication skills; able to communicate expectations and follow up to ensure completion.
• Ability to read English and…