District Operations Specialist

• Manages and executes the district's comprehensive payroll operations, including processing tax
  with holdings, mandatory reporting, and systemic data management
• Administers employee health, dental, vision, life, and supplemental insurance programs
• Completes and remits regulatory pension filings and contribution reports for the Teachers'
  Retirement System (TRS) and Illinois Municipal Retirement Fund (IMRF)
• Manages and reconciles the district's Imprest Fund accounts alongside daily bookkeeping
  assignments
• Coordinates employee leave administration, tracking statutory requirements under the Family
  and Medical Leave Act (FMLA)
• Serves as a district administrator for Frontline-Absence Management to track staff attendance
  and process time-off requests
• Prepares necessary financial and operational reports as the District Business Coordinator and
  Superintendent may direct
• Processes accounts payable and accounts receivable in compliance with district policy and state
  accounting standards
• Gathers and organizes data to support the district's zero-based budgeting processes
• Assists with the documentation and preparation for the annual financial audit
• Manages the onboarding process for new employees, including background checks, licensure
  verification, and initial orientation
• Maintains official personnel files, tracks employee leave requests, and assists with collective
  bargaining agreement documentation
• Coordinates the preparation, publication, and distribution of Board of Education meeting
  agendas and packets in accordance with the Open Meetings Act
• Attends all official Board of Education meetings to record and draft the official minutes of the
  proceedings
• Maintains and serves as the custodian of official school board records, resolutions, and legal
  documents

• Bachelor's degree preferred, specifically in business, school finance, or a closely related field
• Proven experience managing full-cycle payroll systems, tracking employee attendance/leave, and
  processing public pension contributions
• Knowledgeable/experience with computers and financial software
• School finance, accounting experience, and experience with school grant reporting

• This is an at-will, salaried non-exempt position tracking a 246-day work calendar. The annual
  salary is recommended by the Superintendent and approved annually by the Board of Education.

If you have any questions please contact