Operations Executive Administrator

Description

Operations Executive Administrator

About Us:

Layer Zero Power Systems LLC. is a globally recognized leader in providing state-of-the-art power distribution solutions for critical industries. With a strong focus on reliability, innovation, and customer satisfaction, we deliver advanced power systems products that ensure uninterrupted and dependable power supply in mission-critical environments. Our customer base is comprised of companies in the data center (our main focus), financial, computer service provision, and semiconductor manufacturing sectors.

Layer Zero Power Systems is on a trajectory of sustained growth, with a loyal customer base of existing Fortune 100 customers and an expanding portfolio of new customers.

Position Summary:

Layer Zero Manufacturing is seeking a highly organized, energetic, and professional Operations Executive Administrator to support daily facility operations and executive-level administrative functions. This role is ideal for a polished professional who thrives in a fast-paced manufacturing environment and possesses exceptional task management, organizational, communication, and computer skills.

The successful candidate will be the operational backbone of the leadership team, ensuring priorities are executed efficiently, schedules are managed flawlessly, employee engagement activities are coordinated successfully, and administrative processes run smoothly. The ideal individual is proactive, detail-oriented, highly resourceful, and capable of managing multiple priorities simultaneously while maintaining a positive and professional demeanor.

• Manage executive calendars, meetings, appointments, and travel arrangements.
• Coordinate and track action items, deadlines, and operational priorities.
• Prepare professional reports, presentations, correspondence, and meeting materials.
• Record meeting minutes and ensure timely follow-up on commitments and deliverables.
• Serve as a key point of contact between leadership, employees, vendors, and external stakeholders.

Task Management and Organization

• Support daily manufacturing and facility operations through effective administrative coordination.
• Track critical operational tasks and ensure completion within established timelines.
• Assist in project management activities and cross-functional coordination.
• Maintain organized records, files, operational documentation, and reporting systems.
• Monitor and improve administrative processes for efficiency and effectiveness.

• Plan and coordinate employee engagement programs, team-building activities, recognition events, and company celebrations.
• Assist with internal communications and employee announcements.
• Support initiatives that strengthen employee morale, culture, and workplace engagement.
• Work closely with Human Resources and Operations teams on special projects.

• Oversee office supplies, vendor coordination, and facility administrative support.
• Maintain accurate documentation and compliance records.
• Coordinate visitors, meetings, and special events professionally and efficiently.
• Ensure a highly organized and professional office environment.

Requirements

• Bachelor's degree in business administration, Management, Operations, or related field preferred.
• 5+ years of executive administration, operations support, or office management experience.
• Experience supporting senior leadership in a manufacturing, industrial, or fast-paced operational environment preferred.
• Exceptional organizational and time-management skills.
• Demonstrated ability to manage multiple projects and priorities simultaneously.
• Strong problem-solving and decision-making abilities.
• High level of professionalism,…