Office and Marketing Coordinator

We are looking for a proactive Office and Marketing Coordinator to support the President and contribute to our marketing, business development efforts, client training needs and event planning (internal/external). This is a dual role, combining both executive support with hands-on marketing assistance. You will work closely with our President, playing a key role in keeping the business running smoothly while helping promote our services and maintain a professional, consistent brand image.

The ideal candidate is highly organized, detail-oriented, and comfortable juggling priorities while also contributing creatively to our brand presence and client communications.

Executive & Administrative Support

• Provide high-level administrative support to the President and Organization
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare documents, presentations, reports, and correspondence
• Act as a point of contact between the President and clients, partners, and vendors
• Assist with invoicing, expense tracking, and general office administration
• Maintain organized digital filing systems and client records on Share Point
• Plans, manages and attends various projects including but not limited to team meetings and client events (both virtual and in-person).
• Preparing internal meeting agendas and post-meeting notes/recaps/action items.
• Arranges travel and accommodation for President
• Potential Future Project:
  Support software/project management, including business development tracking, time-tracking and the ability to optimize systems.

(Most marketing responsibilities follow predictable monthly rhythms.)

• Planning and executing marketing activities and campaigns, including monthly client newsletter, sell sheets, event promotions, etc. using Canva and Constant Contact.
• Create and schedule content for social media platforms
• Fine tune and update client training materials, including PowerPoint and printed/digital learning support materials.
• Update and maintain website content
• Track basic marketing metrics and engagement
• Support brand consistency across all materials
• Assist with event coordination (internal and external)

• Proficient or Advanced working knowledge of Microsoft Office 365 Suite.
• Proficient or Advanced working knowledge of marketing software required, Canva and Constant Contact is preferred.
• Proficient or Advanced working knowledge of Social Media Platforms, primarily Linked In, Facebook, and Instagram
• Proficient or Advanced working knowledge of scheduling virtual meetings
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and changing environment.
• Ability to act with integrity, professionalism, and confidentiality.

• Proven experience (minimum of 4 years) in a support role, Executive Assistant, Administrative Assistant, Marketing Assistant or similar.
• Experience working in a hybrid or remote role.
• High school diploma required;
  Bachelor’s Degree in Business Administration, Communications or Marketing, preferred
• Minimum four years PowerPoint, Word and Excel required.

A unique opportunity to work closely with senior leadership in a supportive, collaborative small-team environment, gaining exposure to executive operations and marketing strategy, with flexible working arrangements and room to grow into a full-time position as the business expands. Casual professional dress code, flexible schedule, (6) paid holidays and Simple IRA with 3% employer match.

Your Partner in HR is an equal opportunity employer; if you require accommodation to complete your application, throughout the interview process, or to complete required job duties, please let us know at the time of application and we will reach out.