Construction Project Coordinator

The Construction Project Coordinator is responsible for assisting in the day-to-day procurement of materials, equipment, and services that support our greenhouse construction projects from project kickoff through final close-out. The Construction Project Coordinator executes purchase orders, coordinates closely with Project Managers to align deliveries with site schedules, and works directly with vendors and field teams to ensure the right materials arrive at the right jobsite at the right time.

This is a hands-on, execution-focused role suited to someone who is organized, detail-oriented, and comfortable working across multiple active projects simultaneously.

• Issue, track, and expedite purchase orders for greenhouse structures, glazing, environmental control systems, irrigation components, benching, fasteners, and related construction materials.
• Verify quantities, pricing, lead times, delivery terms, and specifications against project requirements and approved budgets before issuing each PO.
• Solicit and compare vendor quotations for routine purchases.
• Maintain accurate purchase order records, vendor confirmations, and shipping documentation in Acumatica.
• Reconcile vendor invoices against purchase orders and packing slips; resolve pricing or quantity discrepancies before approval.

• Work directly with Project Managers to understand site schedules, sequencing requirements, and delivery windows for each active greenhouse project.
• Coordinate delivery of materials and equipment to jobsites, staging yards, and the Strongsville depot to align with crew arrivals and installation milestones outlined by the Project Manager and/or Coordinator.
• Coordinate materials needed to complete Time & Material projects, and create and track project folders necessary to invoice customers accurately.
• Communicate proactively with Project Managers, Superintendents, and field crews regarding order status, ETA changes, backorders, and substitutions.
• Arrange freight, trucking, and specialized transportation (including oversized loads where required) and confirm site readiness for receipt.
• Track equipment rentals, returns, and on-site tool needs in coordination with field leadership.

• Maintain working relationships with established suppliers, manufacturers, fabricators, and distributors serving the greenhouse construction industry.
• Follow up on open orders and expedite shipments when schedules tighten.
• Document vendor performance issues such as late deliveries, short shipments, damaged goods, or quality defects.
• Process returns, warranty claims, and credit memos in coordination with vendors and accounting.

• Monitor stock levels of commonly used materials, consumables, and hardware at the shop and depot.
• Place replenishment orders to maintain adequate inventory without overstocking.

• Support periodic physical inventory counts and reconciliation in Acumatica.
• Help track company-owned tools and equipment assigned to crews and jobsites.

• Generate routine reports from Acumatica covering open POs, committed costs, receipt status, and delivery schedules.

• Experience supporting field-based or project-driven operations where deliveries must be coordinated to jobsite schedules.
• Prior exposure to greenhouse construction, structural components, glazing, or environmental control systems is a strong plus.

• Acumatica ERP experience is a plus – including purchase order entry, vendor management, inventory modules, and project-based cost tracking.
• Proficiency in Microsoft Excel, including filtering, sorting, and basic formulas for tracking orders and costs.

• Strong organizational skills and attention to detail, with the ability to manage many open orders across multiple active projects.
• Clear, professional written and verbal communication with vendors, project managers, field crews, and accounting.
• Sound judgment in prioritizing competing requests.
• Problem-solving mindset and a willingness to follow through until issues are fully resolved.

• Hands-on Acumatica experience configuring or refining purchasing and inventory workflows.
• Experience purchasing for projects spanning multiple states or regions.
• Exposure to freight coordination, including LTL, flatbed, and oversized loads.

• Purchase order accuracy and timeliness.
• On-time material delivery to jobsites.
• Responsiveness to Project Manager and field requests.
• Accuracy of receipts, invoice matching, and records.
• Vendor follow-up and issue resolution.
• Support of project budgets and cost targets.