Billing Clerk

Job Title:

Billing Clerk

Job Description

Are you detail-driven, organized, and excited to play a key role in keeping business operations running smoothly? This is a great opportunity to build your billing and finance experience in a fast-paced, collaborative environment where your accuracy and problem-solving skills truly matter.

Responsibilities

+ Process multiple sales orders based on services and deliveries provided to customers.

+ Reconcile service orders to ensure only billing eligible services are invoiced accurately and timely.

+ Review adjustment requests and provide supporting documentation to ensure compliance and authorization based on policy; process credits and/or manual bills as needed.

+ Compile, review, validate, and reconcile third-party vendor invoices for accuracy in preparation for invoicing and submission to accounts payable for payment.

+ Execute system jobs that process daily and monthly revenue-generating sales activities, including electronic submission of completed jobs to external print company.

+ Work within the department using an electronic case management system, in conjunction with internal business partners, to correct inventory, billing, and credit-related issues as requested.

+ Consistently monitor pending workload to ensure all deadlines are met and address any time constraints to produce invoices in a timely manner.

+ Problem solve to resolve any billing orders that fail to properly process through the system.

Essential Skills

+ Proficiency in billing, data entry, Excel, Outlook, accounts receivable, collection, accounts payable, JDE, reconciliation, invoice entry, billing systems, invoice processing, invoice issues, accounting, inventory, credit, and invoicing.

+ Minimum of one year of experience in billing, accounts payable/receivable, finance, or an administrative role.

+ Proficiency in Microsoft Office applications (Word, Excel, Outlook).

+ Ability to type a minimum of 45 WPM.

+ Strong analytical skills with the ability to interpret business documents, procedures, and regulations.

+ Clear and professional written and verbal communication skills.

+ Confidence working with numbers, including percentages, ratios, and basic calculations.

+ High attention to detail with strong organizational and multitasking abilities.

+ Customer-focused mindset with a desire to go above and beyond.

+ Ability to work independently while also thriving in a team-oriented environment.

Additional

Skills & Qualifications

+ Experience using an ERP or billing software is highly beneficial.

+ Flexibility to support overtime when business needs require.

Work Environment

This position is based onsite at the Corporate HQ in Stuart, FL, with a Monday-Friday schedule. The role offers hands-on, on-the-job training from day one. Once permanent, employees receive comprehensive health, dental, and vision benefits starting after 30 days, paid time off, including vacation, holidays, and sick time, a 401(k) with employer match, and free access to Linked In Learning for professional growth.

Job Type & Location

This is a Contract to Hire position based out of Stuart, FL.

Pay and Benefits

The pay range for this position is $17.50 - $17.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Stuart,FL.

Final date to receive applications

This position is anticipated to close on Jul 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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