Public Records Video​/Audio Coordinator

Salary : $46,597.22 Annually
Location : 800 SE Monterey Rd Stuart, FL 34994
Job Type: Full Time
Job Number: 050
Department: Martin County Sheriff's Office
Opening Date: 05/27/2026
Closing Date: 6/7/2026 11:59 PM Eastern

Description

The position of Public Records Video/Audio Coordinator is a very responsible position requiring analytical ability, common sense, and intelligence. It involves collecting, organizing, retrieving, and interpreting sensitive information, computer operation and maintenance of various video and audio records and files. The Public Records Video/Audio Coordinator will answer directly to the Records Manager and the Assistant Records Manager.
Examples of Duties

Essential Functions:
Responsibilities require consistent attention and commitment to the agency's mission. All assigned duties and tasks are expected to be performed in an effective, efficient, and safe manner. The jobholder must accept the responsibility to support and promote this organization's mission and comply with its directives. Personal conduct and behavior (on duty as well as off duty) must be such that it does not bring disrepute or unnecessarily endanger the public's trust or confidence in the agency or its members.

The position requires a high level of problem-solving ability, and self-initiative. This position will be working collaboratively with the agency's public records coordinator and must also have the ability and willingness to also work most of the time without direct supervision. Successful performers are those who are capable and willing to make decisions that are consistently in line with the agency's mission, goals, and objectives and who can also adopt a "how may I help you" attitude with the public, state attorney's office and private attorneys, as well as the general public.

This position ensures compliance with all applicable polices, procedures, general orders, rules, regulations, and standards. It also ensures maintenance, availability, confidentiality, and release of records to authorized individuals per established guidelines and laws. The holder of this position is expected to initiate any actions necessary to correct deviations.
The duties of the Public Records Video/Audio Coordinator include, but are not limited to:

• Acknowledge and process all public records requests in a timely manner.
• Coordinate gathering of video and audio public records from all departments within the agency.
• Calculate costs and provide the information to the requestor.
• View and redact all public records video and audio being released according to Florida Statutes and other applicable rules and laws.
• Document all records requests for the agency on the JustFOIA system.
• Create event designation and retention schedules for storage of audio and video recordings.
• Review recordings to ensure that sensitive footage of victims, witnesses and innocent bystanders are appropriately modified to protect their privacy and safety.
• Process all audio and video public records request including evidence record requests for the State Attorney's Office and private attorneys.
• Assist prosecutors in ensuring that all audio and video discovery requests are honored.
• Appear in court as needed for pursuant to subpoena or court order.
• Knowledge of public record laws

Additional Duties:

• Identify areas of process improvement and discuss ideas with management to streamline operations.
• Cross trained in the designated areas of the Records Unit.
• Communicate effectively and consistently with the Public Records Coordinator to ensure cohesive production of all requests.
• Identify and voluntarily assist with occasional work backloads and high workloads of other members in the Records Unit
• Pull and file reports and arrest jackets for supervisors
• Be able to enter non-UCR reports and arrests into the Records Management System (RMS)
• Minimum Education and Training
  • Five (5) years relevant experience in digital media software, or the equivalent in education and training which would provide the necessary knowledge, skills, and abilities.

Typical Qualifications
Minimum Qualifications and Standards Required
Certificates, Licenses, Registrations:

Notary Public Certification preferred; CJIS…