Accounts Payable Specialist

Overview

The Accounts Payable Specialist is responsible for supplier invoice and employee expense report processing, sales & use tax compliance, supplier 1099 reporting, balance sheet reconciliations, supplier maintenance and month-end closing duties. As well as, providing a general accounting support and information to all business units.

• Maintain adherence with established internal control and accounting policies by reviewing invoices for proper authorizations and account coding before processing.
• Input AP bills, invoices, and payments into financial software.
• Process for payment supplier invoices and check requests, including matching invoices prior to payment.
• Research and resolve invoice discrepancies and follow up on supplier inquiries.
• Maintain supplier information within the financial software.
• Perform weekly check runs.
• Prepare AP accrual journal entries during the month end closing process.
• Process employee expense reports.
• Compile Quarterly Sales & Use Tax Returns.
• Compile 1099 information and print supplier 1099s.
• Prepare month end AP account reconciliation.
• Communicate with various departments at all levels of the organization.
• Communicate with company suppliers in a clear and professional manner.
• Ability and willingness to engage in highly energetic pursuits on the waterfront.
• Maintain a commitment to and promote the Quality and Environmental, Health & Safety Policies.
• Abide by and enforce all organizational policies and procedures.

• Financial Acumen -- interpreting and applying understanding of key financial indicators to make better business decisions.
• Organizational Savvy -- maneuvering comfortably through complex policy, process, and people-related organizational dynamics.
• Communicates Effectively -- developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.