Deputy Clerk of Courts Job Sturgeon Bay area,Wisconsin USA,Administrative/Clerical

Deputy Clerk Of Court

Thank you for your interest in joining Door County Government!

Door County is proud to be a premier place to live, work, and visit. We serve nearly 30,000 year-round residents and a vibrant seasonal population by providing essential services that support and protect the people, economy, and environment of the beautiful Door Peninsula.

Within the County organization, the Circuit Court and Clerk of Circuit Courts support the fair and efficient administration of justice in Door County. As part of Wisconsin's 8th Judicial District, the Circuit Court has jurisdiction over all civil and criminal matters not otherwise limited by law.

The Clerk of Circuit Courts manages the administrative functions of the court, including maintaining case and judgment records, documenting court proceedings, administering the jury system, collecting fines and forfeitures, tracking case progress, providing required reports, and maintaining warrant information. Together, these offices ensure accurate records, reliable case management, and accessible court services for the community.

To continue this important work, we are seeking a candidate who will perform the responsibilities outlined in the job summary and contribute to our efforts in serving the community.

Job Summary

This position supports the administration of justice in Door County through complex case processing, courtroom responsibilities, and financial recordkeeping. The Deputy Clerk of Court provides clerical and legal administrative support to ensure accurate court documentation, case file management, and professional public interaction in compliance with Wisconsin Statutes and Supreme Court Rules. The role requires precise recordkeeping, adherence to legal procedures, and the ability to manage a high volume of tasks in a fast-paced court environment while maintaining professionalism when handling sensitive information.

Deputy Clerks are assigned primary case responsibilities and develop specialized expertise through their assigned work under the direction of the Clerk of Circuit Court. To support efficient office operations, all Deputy Clerks are expected to maintain sufficient cross-training to provide customer service, backup coverage, and continuity of court operations. Work assignments, case responsibilities, and other duties may be assigned or modified by the Clerk of Circuit Court based on operational needs, workload demands, staffing levels, employee proficiency, training needs, and other legitimate business needs.

Essential Duties & Responsibilities

Responds to public inquiries; processes court filings; notarizes and certifies documents; provides procedural information and access to court services without offering legal advice.

Performs courtroom support functions, including administering oaths, recording proceedings and minutes, managing exhibits, operating courtroom technology, and coordinating in-person and remote court appearances.

Reviews, processes, categorizes, routes, and maintains legal filings and court records in accordance with Wisconsin Statutes, Supreme Court Rules, and established court procedures.

Maintains court records within Wisconsin Courts systems; updates case information; generates certified documents; and coordinates interpreter services.

Prepares, issues, and distributes court documents, including warrants, judgments, sentencing orders, appeals, injunctions, notices, and other official court records.

Supports case management activities for civil, criminal, family, small claims, traffic, and forfeiture cases by monitoring case status, tracking deadlines, attending hearings, and assisting litigants with procedural requirements.

Receipts, processes, reconciles, and records financial transactions, including bonds, judgments, fines, fees, payment plans, liens, wage assignments, and delinquent accounts.

Maintains and reconciles accounts payable and accounts receivable; balances daily cash and credit card receipts; prepares daily bank deposits; processes and monitors court-ordered collections; and completes month-end financial reconciliations and reporting while ensuring compliance with applicable financial controls, statutes, and policies.

Administers jury management activities, including juror qualification, panel selection, juror communications, juror compensation, scheduling, and coordination with bailiffs and court officials.

Prepares reports, orders, statistical information, financial records, and other documents related to court operations, case management, judgments, community service, and jury administration.

Maintains court files and records through document scanning, records management, mail processing, and related administrative functions.

Communicates and coordinates with judges, attorneys, law enforcement agencies, self-represented litigants, state agencies, County departments, deputy clerks from other jurisdictions, and other court stakeholders regarding court operations and procedures.

Performs related duties as assigned.

Key…