Administrative Assistant - Facilities

Fincantieri Marine Group is hiring for a Facilities Administrative Assistant in the Facilities Department at our Sturgeon Bay, WI location.

This role provides administrative, clerical, and coordination support to facilities, production, and maintenance teams across a 63-acre waterfront facility. The position plays a key role in ensuring efficient communication, documentation control, and coordination between internal departments, vendors, and shipyard personnel.

Domestic travel may be required.

• Perform general administrative duties including filing, document control, data entry, and correspondence
• Prepare, edit, and format reports, memos, work instructions, and technical documents
• Maintain electronic and physical records, including master file systems and facility documentation
• Manage incoming communications (calls, emails, requests) and route appropriately
• Coordinate maintenance requests and facility-related service needs across shipyard operations
• Track and distribute work orders, drawings, and technical information to internal teams and vendors
• Ensure compliance with company policies, safety standards, and environmental regulations
• Support production and facilities teams by preparing documentation for bids, invoices, and project tracking
• Other duties as assigned